Executive Assistant - Halifax, Canada - Rafflebox Technologies Inc.

Rafflebox Technologies Inc.

Verified Company

Halifax, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

TITLE:
Executive Assistant

REPORTS TO:
Chief Executive Officer and Chief Operating Officer

TYPE:
Full-time, permanent

Company Overview

Rafflebox is a growing tech startup for online fundraising that was created out of a desire to support local and community sports teams, charities and nonprofits enabling them to do the work they are best at_
Our agile, high energy culture rewards top performance and the contributions of those passionate about our collective growth and success. We're incredibly proud of the team we have built and are looking for likeminded individuals to help us in our growth trajectory. Our team's efforts are integral in empowering our clients to increase their fundraising, eliminate overhead and focus on what matters most enriching communities one worthy cause at a time_

Position Summary

Reporting to the the Chief Executive Officer and Chief Operating Officer, the Executive Assistant will assist in the support and execution of programs, presentations and initiatives that aid in the growth of Rafflebox.

You will be responsible for the management and coordination of a wide variety of assignments and tasks for the team.

Key Responsibilities:

Provide highlevel administrative support to the executive team, including calendar management, travel arrangements, and expense reporting
Coordinate the Chief Operating Officer's daily calendar to ensure highpriority meetings and deliverables are scheduled appropriately and collaborate with the Operational team and other internal and external stakeholders to make necessary arrangements.
Draft and/or edit correspondence, presentations, reports, and announcements as requested.
Support agenda management.
Assist in the development, organization, and preparation of select meetings and/or events including all the necessary material and execution of all related PowerPoint presentations and all other documents
Researching and conducting data to prepare documents for review and presentations.
Preparing for meetings and recording, transcribing, and distributing minutes of meetings.
Support the COO with presentation and report preparation for Board and organizational meetings.
Assist with the preparation of financial documents such as budgets, variance reports etc.
Plan and coordinate offsite meetings, group, project, and team events.

Qualifications

Post secondary education in an applicable field such as Business Administration, Finance or related field
Exceptional Excel and Office Suites experience
5+ years' experience as an Executive Assistant/Administrator working in a business setting and supporting executivelevel staff. (Executives, Directors, Presidents, Vice Presidents, etc.)
High attention to detail and data accuracy a requirement
Strong data analysis and problemsolving skills and the ability to synthesize large amounts of data into meaningful reporting
Experience working in a complex data environment
Ability to multitask effectively, prioritize workload and meet deadlines
Resultsoriented individual with experience working under tight deadlines in a highpressure working environment
Strong interpersonal, communication and organizational skills
Ability to work independently and in a team environment, while developing and maintaining effective working relationships with others

WHAT WE OFFER