Human Resources Generalist - Waterloo, Canada - Prica Global Enterprise

Description

The HR Specialist will be responsible for overseeing the HR and Payroll functions for all companies within the Prica umbrella.

• Administration_
• Input and maintain employee information in the HRMS/Payroll systems
• Update multiple tracking spreadsheets including but not limited to: employee list, salary bands, training matrix, benefits, equipment, performance reviews etc
• Update the HR calendar with employee birthdays, probation end dates, contract end dates, performance review dates and service anniversaries using reminders to managers
• Scan and upload employee documents into confidential HR drive and HRMS system
• Maintain complete and uptodate paper and electronic personnel records including filing documentation
• Create fillable forms and conduct general formatting corrections for documents
• Assist the department in creating, running, and auditing of reports from HRMS/Payroll systems
• Download and save WSIB clearance reports quarterly
• Update organizational charts as requested
• Inventory management of onboarding swag Create and provide letter of employments for employees
• Complete employment verifications
• Run/create reports and conduct analysis of data for HR Metrics/KPI reviews
• Assist with reception coverage as required
• Recruitment_

• Evaluate recruitment and selection criteria to ensure conformance to professional, statistical, and testing standards, recommending revision as needed
• Lead the creation of a recruiting and interviewing plan for each open position
• Develop job descriptions, job positions, policies, and procedures in conjunction with hiring manager
• Utilize the Internet for recruitment, post positions to appropriate Internet sources
• Network through industry contacts, association memberships, trade groups and employees Provide information on company, facilities, job opportunities and realistic job previews to potential applicants as necessary
• Receive and screen resumes, schedule and conduct prescreen interviews, facetoface interviews and conduct reference checks
• Conduct regular followup with managers to determine the effectiveness of recruiting plans and implementation Contact applicants to inform them of the status of their employment possibilities, consideration, and selection
• Administer and execute all recruitment, selection and staffing of the company's Coop students
• Efficiently and effectively fill open positions
• Compensation & _

• Assist with organizational and departmental compensation & budget planning
• Analyze and recommend compensation adjustments as needed
• Conduct industry compensation research analysis
• Administer and analyze all company group benefit programs (RSP, EFAP, Heath/Dental, etc ) including but not limited to: general paperwork administration, enrolments, employee updates, communication, terminations, audits etc
• Create and submit T10 filings in relation to the RSP program quarterly
• Administer and track disability management such as WSIB, leaves, etc.
• Training & Development_
• Execute new employee onboarding ie: training, tours, desk setup, paperwork, equipment, etc...
• Train new HR employees
• Schedule employee training sessions and prepare documentation for training (printing, booklet acquisition, equipment acquisition etc )
• Facilitate training sessions on Workplace Violence and Harassment, Accessibility, WHMIS, and Time & Attendance
• Research and recommend new training programs/initiatives
• Develop training manuals for HR/Payroll department processes and procedures
• Performance Management_
• Create and deliver skills rating forms for performance reviews to managers
• Followup with Managers on completing documentation for performance reviews and compensation adjustment recommendations
• Assist with performance review meetings and documentation of reviews
• Create performance management strategies and initiatives
• Recommend performance management improvement plans and assist managers with implementationC
• Employee Relations_
• Maintain an opendoor policy for employees
• Respond to all HR or payroll inquiries from employees to the best of their knowledge, escalating to the HR Manager as needed
• Communicate with managers and employees regularly to establish rapport and gauge morale
• Available for onsite execution related to employee issues including but not limited to conflict resolution, mediation, disciplinary action, terminations, exit interviews, outplacement, etc
• Policies & Programs_
• Assist with development and implementation of HR processes, procedures, and policy initiatives
• Aid with the administration and implementation of all company programs including but not limited to: Health & Safety, Education Assistance, Professional Fee Reimbursement
• Conduct morale analysis and program implementation
• Create and execute rewards program for employees
• Plan and execute special rewards (i.e. welcome p