District Operations Center Administrator - Ottawa, Canada - Eaton Industries (Canada) Company
Description
Eaton's Electrical sector is currently seeking a District Operations Center Administrator to join our team. This position is based at our Ottawa, ON facility and offers benefits from Day1.
What you'll do:
The primary purpose of this position is to provide administrative support for the Eastern Ontario (Ottawa) Field Services Group.
- Supply insurance certificates or order documents required.
- Enter orders and costs in Oracle system for all jobs. (Oracle 11i, Oracle R12)
- Initiate billing in Oracle and insure all costs and time are accounted for in the job.
- Manage work in progress report and AR reports.
- Work with customers with Accounts Receivable issues to collect payment.
- Open supplier accounts in Eaton System.
- Manage supplier invoicing issues, work with IT to resolve issues.
- Assign purchase orders to correct projects, insure costs hit projects accordingly.
- Shop for best pricing on office and shop supplies.
- Create all shipping documents and packing slips.
- Request export paperwork from Eaton customs group by filing out proper documentation.
- Send all customs paperwork from imports from the USA or elsewhere to Eaton customs group.
- Obtain and maintain list of products inventoried to facilitate ordering of products required.
Qualifications:
Basic (required) Qualifications:
- Diploma in Business Administration or Accounting or equivalent.
- 3 years of experience working in a highvolume administration function.
- Legally authorized to work in the Canada without company sponsorship
Preferred Qualifications:
- Knowledgeable in order entry and time entry software systems Must leverage resources and relationships within the division, other Eaton Electrical business units, and customers in order to achieve success
- Ability to understand profit and loss statements including margins, costing, sales, materials, labor, inventory and absorption.
Skills:
Position Criteria:
- Excellent communication and interpersonal skills.
- Strong analytical aptitude and complex problemsolving skills.
- Effective time management, prioritization and project management skills.
- Demonstrated ability to provide excellent service and represent company interests in developing customer relationships to assure longterm customer satisfaction.
- Ability to complete all tasks with limited involvement and direction from Manager.
Job Types:
Full-time, Permanent
Benefits:
- Casual dress
- Company events
- Company pension
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- Life insurance
- Onsite parking
- Paid time off
- RRSP match
- Tuition reimbursement
- Vision care
- Wellness program
- Work from home
Flexible Language Requirement:
- French not required
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Supplemental pay types:
- Bonus pay
Ability to commute/relocate:
- Ottawa, ON K1B 5N2: reliably commute or plan to relocate before starting work (required)
Application question(s):
- What is your highest level of education or currently studying?
Work Location:
Hybrid remote in Ottawa, ON K1B 5N2
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