Executive Assistant Medicine and Academic Affairs - Toronto, Canada - Holland Bloorview Kids Rehabilitation Hospital

Holland Bloorview Kids Rehabilitation Hospital

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Join us in building a world of possibility Holland Bloorview Kids Rehabilitation Hospital is Canada's largest pediatric rehabilitation hospital.

We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually.

Our vision is to support the most meaningful and healthy futures for all children, youth and families.

Providing both inpatient and outpatient programs and services, Holland Bloorview is renowned for its expertise in partnering with clients and families to provide exceptional care and is the only organization to ever achieve 100 per cent in three successive quality surveys by Accreditation Canada.

Join us in building a world of possibility Holland Bloorview Kids Rehabilitation Hospital is Canada's largest pediatric rehabilitation hospital.

We are a top 40 Canadian research hospital that is fully affiliated with the University of Toronto, and we serve over 8,500 families annually.

Our vision is to support the most meaningful and healthy futures for all children, youth and families.

Holland Bloorview has won numerous awards including Greater Toronto's Top Employers, Canada's Top Employers for Young People and Canada's Most Admired Corporate Cultures.

We offer an inspiring, inclusive, innovative, and collaborative work environment with competitive compensation and benefit packages and programs that support ongoing learning and professional growth.

Overview
Holland Bloorview Kids Rehabilitation Hospital is Canada's largest pediatric rehabilitation hospital.

This role provides executive level administrative support for Physician members of the organization whose roles involve significant breadth, scope, and responsibility.

This incumbent will act as an ambassador for the Medicine & Academic Affairs Team as well as Holland Bloorview.

Key Responsibilities

Maintain, organize, prioritize workload for Physicians
Input rounds, team and family meetings into Physician calendars
Transcribe and edit reports and letters for Physicians as required
Triage and facilitates prompt service to support Physicians in the daily care of clients and families
Works closely with other medical administrative staff and supports other Physicians as required
Maintain Canadian Common CV, academic CV and WebCV to ensure publications, external grants, presentations/ lectures talks, trainee supervision etc. is up to date and accurate
Complete daytoday assignments, special projects, etc. within a specific timeframe, adjusting priorities and workload as required
Provide assistance and support to other staff when requested, i.e. completing special projects
Organize local and international meetings and conferences
Coordinate travel arrangements
Arrange meeting rooms, meals, and audio visual and equipment services for meetings/training and events.
Establish and manage telephone conference calls
Coordinate internal and external events, information sessions and symposiums
Produce professional documents and presentations
Maintain an accurate and easily accessible filing system both paper and computer based
Knowledgeable of legal requirements regarding the retention and release of information, and the archiving of information
Knowledgeable about the organization and acts as an information resource
Deals efficiently and effectively with emergency calls and situations
Prepares agendas, records and distributes minutes
Provide support for several internal and external committees
Participate on committees as requested and/or voluntarily as appropriate
Sources out goods or services based on review of specification requirements
Follow and support the organization's policies and procedures
Enters payroll into Meditech as needed
Update websites and databases with predetermined content
Liaises with Information Systems, Finance and Human Resources

Qualifications

Minimum of 5 years senior medical administrative experience in a healthcare environment
Graduate of a college program or equivalent. Medical Administration diploma an asset
Experience updating curriculum vitae (CVs) information for physicians
Able to work independently as well as possess a strong sense of "team" approach
Able to work in a fact paced environment with frequent interruptions
A well cultivated critical thinker:
Raises vital questions and problems, formulating them clearly and precisely
Communicates effectively with others in figuring out solutions to complex problems
Proactive with exceptional project coordination skills
Strong organizational skills
High level of attention to detail
Significantly skilled w