Coordonnateur(rice) d'évènements, Services financiers commerciaux - Montreal, Canada - RBC - Banque Royale

Description

Résumé du travail

Description du poste

What is the opportunity?

Key responsibilities

• Coordinate the design, development and production of corporate events for employees, executives and clients, including the following:
• -Executive leadership meetings, regional galas (logistics assistance), high-profile client events (ice-breakers)
• Annual employee events
• Talent show and regional golf day
• Manage sporting event venues, such as the Bell Centre box.
• Coordinate regional events with private suites.
• Draft and produce communication materials for all employee events, including critical paths, pre‐event plans and post-event summaries, invitations, e-mail reminders and follow-up articles.
• Provide ongoing event planning expertise to various internal partners in all areas of RBC Royal Bank.
• Provide superior project management to deliver best-in-class strategic event planning: selecting venues, choosing catering companies, ensuring sound supplier relationships (e.g., decor, entertainment, audio/visual support), obtaining and managing partner participation.
• Ensure that the programs include appraisals based on measurable criteria. Collect, evaluate, communicate and incorporate these findings to ensure continued excellence for future events (where the information is required for the organization).
• Manage supplier relationships to maintain their accountability for budgets and the quality and consistency of their services and physical output.
• Manage the logistics for the annual community appreciation week (CAW) in cooperation with all regional and international stakeholders.

Time allocation

• Event planning, execution and evaluation (65%)
• Employee communications (10%)
• Research and negotiation (10%)
• Administration (15%)

Authorities, Impact, Risk

• You are accountable for the public's perception of RBC Royal Bank and its image in the context of external events.
• You are responsible for organizing large-scale events.
• You are authorized to make recommendations on the effective use of the budget to ensure alignment with strategic and operational objectives. You have a positive impact on the effective use of an event budget.
• You choose and manage suppliers.

Managerial, Excellence

• Proven negotiating skills and experience in managing supplier relationships.

Key relationships

• RBC colleagues and associates
• Other colleagues responsible for RBC events
• RBC executives
• Cross-platform business contacts at RBC
• External service vendors and suppliers

What do you need to succeed?

• Minimum of three years' experience in event management, especially hands-on experience in corporate event planning, including employee and executive events, sponsorships and related communications
• University degree in a related field
• Excellent interpersonal skills with strong written and verbal communication skills
• Ability to work well under pressure, to prioritize and to organize your workload (essential)
• Attention to detail
• Ability to think conceptually and analytically
• Ability to multi-task and meet deadlines
• Excellent time-management skills
• Client focus; results-oriented; creativity; organizational skills; efficiency; interpersonal and leadership skills that include being a team player, relationship building, the ability to influence and collaborate
• Solid experience in event planning, negotiations and employee communications

Special Conditions

• May be called to work at event venues and outside regular office hours

What are the advantages for you?

We strive to meet the challenge of being our best mind, a progressive mindset to continue to grow and work together to provide trusted advice to help our clients thrive and thrive in communities. We care about each other, realize our potential, make a difference for our communities, and achieve mutual success.

• Network and develop lasting relationships with students from diverse backgrounds across Canada
• Participate in fun events and gamification challenges to help you build your career toolkit while enjoying a work-life balance.
• Leaders who support your development with coaching and learning opportunities
• Work in a dynamic, collaborative, progressive and high-performance team
• Ability to make a difference and lasting impact
• Enjoy a comfortable work environment with the ability to dress casually

Compétences professionnelles

Détails supplémentaires de l'emploi

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Inclusion et équité en matière d'emploi​​​​​​​

À RBC, nous favorisons la diversité et l'inclusion pour stimuler l'innovation et la croissance. Nous nous engageons à bâtir des équipes inclusives et un milieu de travail équitable pour que nos employés puissent être entièrement eux-mêmes au travail. Nous agissons contre les inégalités et les biais systémiques afin de soutenir notre clientèle, nos collectivités et notre effectif diversifiés.
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Nous veillons également aux questions d'accessibilité pour nos employés éventuels ayant des capacités différentes. Veuillez communiquer avec nous si vous avez besoin d'aménagements pendant le processus de recrutement.

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