Payroll Specialist - Toronto, Canada - Thomson Rogers

Thomson Rogers

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Thomson Rogers is a leading Toronto Litigation Law Firm. We are currently looking for a Payroll Specialist, with a minimum 4 years' experience in a designated payroll position.

Roll Mandate

The Payroll Specialist reports to the Director, Finance and is responsible for providing guidance to employees and People Leaders on a range of Payroll (and Benefits) specialty areas.

The successful incumbent is a strong communicator who can clearly articulate and clarify payroll / benefits procedures. This individual must be able to communicate confidently with partners, employees, and external vendors.

This is a mid-level HR role that requires an individual who can both take direction and execute tasks and is also self-directed and can advise others in the company on payroll (and benefits) matters.

This role requires a person with strong analytical and financial skills, along with an excellent attention to detail to ensure the accuracy of payroll and benefits figures.

This role interacts with both senior management and non-management employees, in addition to external vendors and service providers.

A typical day sees the Payroll Specialist working closely with members of the Administration and Finance teams, in addition to other internal support departments.

Key Responsibilities
Payroll Processes are described along four primary categories. Specific tasks and responsibilities for the Payroll Specialist role will be described in the context of those categories below.

Payroll Function / Leadership

Liaise with payroll and benefits vendors (service levels, escalations, queries)
Respond to employee and management payroll / benefits questions
Identify and suggest process improvement opportunities
Support payroll reporting processes

Payroll Process Administration

Set up payroll profiles, including deductions and earnings
Input payroll amounts (positive time reporting for hourly employees, exception time for full time employees e.g., vacation pay, overtime, casual sick days)
Input or prepare bulk entry spreadsheet (e.g., bonus, cost of living increase)
Calculate and input pay adjustments (e.g., midcycle starts, retro pay, corrections, sick days)
Update employee profiles (e.g., annual salary adjustments, department changes)
Calculate and input vacations and leaves
Process final pay for separations (e.g., employee initiated, firm initiated)
Request Record of Employments
Diarize and activate futuredated payroll and benefits items / entries
Support the SUB and LTD documentation process

Payroll / Treasury Accounting

Prepare various journal entries to account for payroll entries
Prepare intercompany general ledger entries (Thomson Rogers and HMP)
Transfer payroll funding to bank for distribution of employee payroll
Support the production of manual cheques
Facilitate payroll and benefits payments (EI, CPP, EHT, WSIB, SUB)
Facilitate payroll payments for employee Group RRSP contribution
Support the Partner Draw process
Prepare payment for independent contractors
Pay eligible professional membership fees on behalf of employees
Correct payrollrelated G/L entries
Facilitate the reimbursement / payment of professional learning courses, conferences, etc.
Review payroll and benefits invoices and facilitate payments

Audit and Reconciliation

Review and verify payroll prior to processing on a pay period basis
Conduct yearend payroll reconciliation (e.g., T4's, corporate statutory remittances, retro amounts)
Yearend payroll adjustments and payments
Investigate and correct payroll errors

Benefits Administration (Interim Period)

Submit benefits information to provider to help set up profiles
Liaise with service provider to ensure effective and ongoing maintenance of the group benefits plan
Review and facilitate payment of the group benefits invoice
Ensure benefits are initiated and terminated in a timely and accurate fashion
Facilitate benefits carrier paid sick leave (LTD) process (e.g., form completion)

General Accounting

Support process regarding monthly interest on capital loans
Processing Credit Card payments for clients' retainers and accounts
Provide clients upon request with a 'Statement of Accounts and Payments'
Coordinate file transfers to other law firms
Prepare general ledger entries for general finance transactions
Provide reserves and receivables amounts to Partners

Education and Experience

Minimum 4 years' experience in a designated Payroll role
Previous benefits administration experience, an asset
Previous experience working in the legal industry preferred
Experience working with HR, payroll, and benefits systems (e.g., Ceridian, Blue Cross)
Bachelor's degree
Professional payroll designation (through Canadian Payroll Association)

Core Competencies