Project Administrator - Toronto, Canada - SNC-Lavalin

SNC-Lavalin

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Why join us?
SNC-Lavalin provides cutting-edge engineering, procurement, construction and financing solutions to projects in more than 100 countries around the world.

From the Canadian Arctic to the Southern African region and Australasia, our multicultural workforce is driven by a fierce pride in their work and a pioneering vision.

SNC-Lavalin is truly a global leader in its field and has been chosen to design and build some of the most prestigious projects in the world.

SNC-Lavalin's Major Projects division is in search of a
Project Administrator to join a transformative transit infrastructure project in Toronto.

The
Project Administrator role will be part of a high-performing project team that is dedicated to delivering this complex undertaking through collaboration and a best-for-project vision.

The role will report to the
Senior Leadership Team Member.

How will you contribute to the team?

Booking travel and accommodation including rail / flights / cars / visas etc.
Support regional staff with meeting arrangements (booking rooms, catering and preparing/circulating document packs).
Booking of external venues and handling logistics including liaising across other businesses and with external suppliers.
Support to Alliance Leadership and Management Teams in all administration functions and processes.
Support with IT arrangements and local inductions for new starters.
Coordinate, compile and format reports/documents as required.
Ordering office stationery, PPE.
Support with Concur (our online expense portal).
Schedule and attend meetings, record actions, assign tasks and follow up close out of actions.
Create and update workflows, process maps and draft procedures.
Foster positive and productive client relationships.

What will you contribute?

2+ years proven experience as a project administrator or in similar management role.
Experience of providing a high quality and efficient administration service.
Team player with ability to work autonomously.
Ability to communicate at all levels with a positive, proactive approach.
Experience of working under pressure and meeting deadlines.
Excellent working knowledge of Microsoft Office suite of products (in particular Word, but also Teams, Outlook, Excel and PowerPoint).
Great interpersonal skills (tact, integrity, confidentiality, patience, and ability to get on well with all levels of staff).
Proactive, organized, and efficient.
Able to motivate and keep staff on task.
Strong leadership skills.
Ability to multitask and deadline driven.
Able to keep calm under pressure and when working to often demanding deadlines.
Flexibility to deal with changing priorities and tasks.
Discretion when exposed to confidential information.
Ability to pick up corporate systems quickly.
Willingness to develop personally in role.
Construction, Safety, Enviro or Project Management experience highly recommended.

What we offer at SNC-Lavalin:

At SNC-Lavalin, you will enjoy competitive compensation, a safe and healthy work environment, and a full range of benefits (ie: group insurance, retirement savings plan, share purchase plan, continuing education program, etc.).

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The masculine gender is used only to simplify the wording._

Appropriate accommodations will be provided upon request throughout the recruitment and hiring process as required by Company policy and the Accessibility for Ontarians with Disabilities Act (AODA).

Successful applicants will be notified about SNC-Lavalin's accommodation policies at the time the employment offer is extended, and the information will be shared with new personnel during the onboarding process.

At SNC-Lavalin, we seek to hire individuals with diverse characteristics, backgrounds and perspectives.

We strongly believe that world-class talent makes no distinctions based on gender, ethnic or national origin, sexual identity and orientation, age, religion or disability, but enriches itself through these differences.

SNC-Lavalin cares about your privacy.

SNC-Lavalin and other subsidiary or affiliated companies of SNC-Lavalin (referred to throughout as "SNC-Lavalin") are committed to protecting your privacy.

Please consult our Privacy Notice on our Careers site to know more about how we collect, use and transfer your Personal Data.

By submitting your personal information to SNC-Lavalin, you confirm that you have read and accept our Privacy Notice.