Accounts Payable Clerk - Ajax, Canada - Innovative Surface Solutions

Description

Innovative is seeking a professional, highly motivated

Accounts Payable Clerk to join our team You are committed to the highest level of customer service, while achieving the operational and financial results required by the company. If you thrive in a fast paced, challenging environment and enjoy being able to bring amazing and creative solutions to your customers and team, then we want to hear from you


About our Company:


Responsibilities:

-
Responsible for accurate and timely processing of Accounts Payable functions

• Adherence to internal controls and company policy and procedures.
• Responsible for daily processing of vendor invoices for the Canadian and US company.
• Enter invoices in ERP accurately and on time.
• Verifies information on vendor invoices: company name, tax numbers, item charges, tax amount, and currency.
• Ensures all vendor invoices match with PO, related documentations, and logs; or has the required approval.
• Ensure all entries have proper comments, referencing source document numbers, type of expense and the period when the expense is incurred.
• Charges expenses to GL accounts & cost centres by analyzing invoice/expense reports/credit card statements.
• Reconcile carrier invoices against rates in freight/dispatch logs. Enter invoice number and invoice amount in the logs.
• Reconcile vendor statements. Resolves invoice discrepancies and manage vendor issues.
• Review open purchase orders and follow up with buyer/manager.
• Process vendor payments weekly, meeting payment terms.
• Reconcile and process intercompany expenses
• Keeps track of Capital Asset entries. Provide ecopies of invoices for month end closing.
• Maintain updated vendor files.
• Required reports and records are completed correctly and on time.
• Responsible for related duties as required or assigned

-
Establishing and maintaining good communication, coordination, and working relations with outside and company personnel.

• Assists and supports area personnel as needed.
• Keeps supervisor informed of area activities and of any significant concerns.
• Keeps consistent communication with internal and external contacts. Establishes good working relationships.
• Calls and inquiries are courteously and professionally handled or referred.
• Participate in crosstraining within the department and help with vacation/sick leave coverage as required.

Education & Experience:

• Accounting Certificate/Diploma or equivalent experience
• Data base management skill
• Must have at least 12 years experience in accounting on a similar role.
• Flexible and open to cross training within the department.
• Strong organizational and time management skills.
• Ability to manage multiple priorities in a fastpaced environment ensuring deadlines are met.
• Ability to work effectively both independently and in a team environment, with mínimal supervision.
• Excellent interpersonal skills. Ability to interact with a variety of levels internally and externally. Ability to convey information and assist others.
• Excellent written and verbal communications

***We appreciate your interest, and advise that only those selected for an interview will be contacted.