Executive Assistant Ecs Electrical Cable Supply - Richmond, Canada - Electrical & Automation Industry Careers

Electrical & Automation Industry Careers

Verified Company

Richmond, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Opportunity:
Executive Assistant
ECS is a proud Platinum Member of Canada's Best Managed Companies and is ISO 9001:2015.

ECS Core Values

Hire and retain the most qualified individuals.
Ensure continuous training for all employees.
Create a safe, satisfying and rewarding environment for our employees by encouraging initiative, teamwork and pride in the achievement of our business objectives.
Create consistent, sustainable and profitable growth through customer, vendor and employee relationships built on service excellence, honesty and integrity.
Develop enhanced customer services throughout advancements.

What You Will Do:

Actively participate in board meetings ensuring meticulous documentation and minutes are kept capturing critical discussions and decisions.
Manage and oversee projects including those led by branch managers. Responsibilities include coordination, monitoring progress, and ensuring alignment with the company's strategic objectives.
Work closely with different departments to support and lead internal and external projects.
Address all administrative details to lighten the workload of the Chairman and President.
Conduct research, compile data, analyze and prepare papers for consideration and presentation by executives, committees, and boards of directors.
Provide general information on directives, activities, and bylaws, and as required, provides explanations or clarifications.
Schedule or reschedule the Chairman and President's meetings based on priorities, reminds of meeting dates, and prepares all necessary documents.
Perform research and provide requested information or refer the Chairman and/or President to the appropriate authority.
Establish and coordinate administrative policies and procedures for officials, committees, and boards of directors.
Analyze incoming and outgoing memoranda, submissions, and reports and prepare and coordinate the preparation and submission of summary briefs and reports to executives, committees, and boards of directors.
Prepare agendas and plan for committee, board, and other meetings.
Meet with individuals, special interest groups, and others on behalf of executives, committees, and boards of directors to discuss issues and assess and recommend various courses of action.
Consult with departmental and corporate officials and with other organizations and associations on behalf of executives, committees, and boards of directors.

What You Will Need to Succeed:

Excellent verbal and written communication and people skills.
One year minimum direct experience as an Executive Assistant in the electrical industry.
Proficiency with Rubicon, Microsoft Word, Outlook, Excel, and Teams.
Demonstrate judgement, tact and diplomacy in dealing with internal and external customers.
A trustworthy individual who can manage highly confidential and sensitive information with the utmost integrity and professionalism.
An unbiased person who values diversity, inclusion and equality.
Great to have enthusiasm, a cheerful outlook and the ability to perform as a collaborator.
Outstanding interpersonal/communication skills, adaptable and with problemsolving capabilities.
Master's degree is an asset.

What ECS Can Offer: