Property Administrator - Vancouver, Canada - Warrington PCI Management

Warrington PCI Management

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Warrington PCI Management is the largest commercial property managers in BC.

The company manages approximately 18 million sq ft of retail, office, industrial, multi-family and marine properties throughout the Lower Mainland.

At Warrington PCI Management, we are located in the core of downtown that is 3-5 minutes walking distance from Burrard or Vancouver City Centre skytrain stations, a hybrid workplace model, and a dress for the occasion (mainly casual) dress code.

Please note this is an inventory posting and thank you for your interest.

Our Property Administrator Full Job Description is for review below:

Primary Purpose of a Property Administrator
The primary purpose of the Property Administrator is to provide administrative assistance to a team of assigned property managers.

With mínimal guidance from the Property Manager(s), the Property Administrator acts as a point of contact and coordinates the day-to-day tenant inquiries and maintenance requests.

The Property Administrator provides administrative support to ensure the building is maintained to a high standard while ensuring the required documentation is completed for tracking purposes.

Specific Responsibilities
The responsibilities of this position will include, but not be limited to, the following:

Tenant and Client Relations

Build and maintain strong working relationships and provide best in class service with tenants, onsite personnel, contractors and owners through regular communication
Provide timely and appropriate response and action to tenant and client inquiries and requests
Liaise and coordinate with resident managers, onsite personnel, owners, tenants and contractors as necessary
Meet tenants and/or clients onsite as may be required

Property Management

Assist with preparation, review, and distribution of monthly financial reports
Review, code, and track account payable invoices in a timely manner to relevant contractors and properties, and request adjustments to invoices as may be required
Review receivables with property managers on a monthly basis and assist in collecting rents in arrears
Assist Property Managers with building operational procedures
Assist the Property Managers in coordinating contractor work
Work with Property Managers in the preparation of tenders, contracts, and purchase orders
Assist the Property Managers in overseeing tenant improvements and Landlords work
Assist in obtaining quotations for building services and draft and review contracts and agreements
Assist with coordination of tenant moves (in and out) of leased premises
Prepare welcome packages, tenant correspondences, notices and other documentation as may be required by the Property Manager
Process and distribute paperwork to relevant parties including Strata forms and documentation
File and organize documents for Property Managers which includes: Photocopying, scanning and filing copies of property documentation (tenant insurance and correspondences, contractor agreements, leases, building reports, etc.)
Assist Property Managers with registration of Liens and/or Release of Liens
Responsible for the collection, review and tracking of tenant insurance and other tenantrelated documentation
Update contact list for afterhours call center and property information in a timely manner

Other Responsibilities

Reception coverage as needed which includes answering and directing phone calls, greeting guests, couriering and mailing packages
Provide vacation coverage for other property administrators as may be required
Other duties and special projects as required by the Property Manager(s)

Qualifications
To be successful in the Property Administrator position, an individual must be committed to developing, maintaining and demonstrating the following:

Education and Experience

Degree or diploma in a related field, with a preference for a commerce or businessrelated major
Minimum two (2) years of related experience in property management, preferably in complex commercial buildings
Fluent in English, both written and verbal. Fluency in another language an asset.
Experience and working knowledge of Yardi Voyager, PayScan, and/or AngusAnywhere is an asset
An established track record of excellent customer service

Competencies

Practical judgement and decisive manner
Excellent communication skills, both written and verbal in the English language, other languages is an asset
Ability to work efficiently under pressure and maintain a calm focus
Detail oriented with exceptional analytical and problemsolving abilities
Positive selfstarter, selfmotivated, handson mentality with the ability to work independently and in a team environment
A dedication to providing exceptional customer service
Excellent organization and time management skills with the ability to complete work in a timely manner with accuracy and attention to detail
Ability to cope with changes includi