- Manage the bi-weekly disbursement of multi-province payroll via ADP, including garnishments, benefits, tax and other source deductions (consistent with federal and provincial payroll legislation), contributions to RRSP and/or share purchase plan, employee expense reimbursement etc.
- Process incentive payments to ensure accuracy and timeliness of payments (includes compliance relevant instructions such as rolling amounts into RRSPs)
- Ensure new hires, hourly employees, employee transfers, promotions, terminations etc. are processed accurately and timely
- Maintain severance payment schedule, prepare relevant entries for severance accrual and ensure severance payments are accurately processed
- Ensure that relevant information received from the Human Resource department is approved and on captured on the designated form
- Ensure payroll remittances are prepared accurately and filed in accordance with regulatory deadlines
- Manage execution of all year end reporting and filing requirements including T4s, Releve1s, Employee Health Tax reports etc.
- Provide direct management to the payroll administrator which includes reviewing the administrator's work, ensuring procedures and controls are being followed and work load is appropriately balanced
- Provide effective and continuous performance feedback along with coaching and counselling.
- Serve as primary liaison to:
- Company's external payroll provider (ADP)
- Government agencies such as Canada Revenue Agency, Service Canada
- Human Resources department on all payroll matters
- External and internal auditors on payroll matters which includes preparing or providing requested audit evidence
- Other departments with respect to payroll related inquiries and relevant management reporting
- Individual employees pertaining to specific payroll-related questions (or supervise payroll administrator in addressing employee inquiries)
- Provide payroll expertise to Human Resources department and other departments as needed
- Identify and implement continuous improvement opportunities
- Utilize payroll expertise to help assess the current state of the payroll function and to develop a plan to transform and modernize the payroll function over the next few years and lead execution of this plan
- Support the accounting processes pertaining to payroll (ie required manual journal entries, reconciliations etc.) by providing required source information to Finance colleagues (masking employee names and individual employee level confidential information as appropriate)
- Assist in payroll related variance analysis
- Address or investigate payroll related questions as they pertain to financial reporting
- Post secondary degree or diploma required (University degree preferred) in Accounting, Finance or equivalent or Business or equivalent
- Certification(s)/Designation(s) preferred in Payroll
- Minimum 10 years of relevant payroll experience
- CPM designation,
- Strong interpersonal relationship building and listening skills
- Negotiation and influencing skills
- Excellent organizational, time management, strategic thinking, research/ analysis skills and attention to detail
- Excellent written / verbal communication and professional maturity
Manager, Payroll - Toronto, Canada - Home Trust
Description
Company Profile
Home Trust Company has developed a track record of success as Canada's leading alternative lender, employing nearly 850 people in our Toronto headquarters and branches across the country. Building on the demonstrated strength of our core residential and commercial mortgage lending business, the Company and its affiliates also offer complementary lending services and competitive deposit investment products. Our culture has been shaped by the passion and integrity of our people. Home Trust is a private company.
Position Overview
The Manager, Payroll (the "Manager") reports directly to the VP & Controller and oversees the payroll function of the Company which includes the processing of bi-weekly pay to in excess of 850 employees. The Manager is the primary point of contact with ADP, which is the Company's external payroll provider. The Manager is responsible for ensuring that relevant information from the Company's human resource information system is appropriately captured in ADP or information that is fed directly into ADP is entered correctly to ensure accurate payroll processing. The Manager manages one payroll administrator.
The Manager is also responsible for ensuring the Company complies with all payroll-related regulations including meeting remittance requirements and payroll reporting obligations to government agencies. The Manager is also responsible for applicable payroll reporting to internal management and providing relevant source information to colleagues within the Finance department for the purpose of payroll related accounting procedures while ensuring that employee confidentiality pertaining to payroll information is maintained.
The Senior Manager represents the Company's primary payroll expert. As such, the Senior Manager is responsible for providing expert advise to other departments (particularly the Company's Human Resources team). The Senior Manager also serves as the primary payroll liaison to the Company's internal and external auditors as well as to relevant government agencies. The Senior Manager is expected to draw upon their payroll expertise to assist in the modernization of the payroll function over the next few years.
Position Responsibilities
Oversight of Payroll Processing (40%)
Management, Coaching and Counselling (15%)
Liaison to Internal and External Partners or Government Agencies (20%)
Provide Payroll Expertise (15%)
Payroll Accounting (10%)
Formal Education
Related Experience
Skills
Position Complexities
Acknowledgement
All employees of Home Trust Company must comply with all applicable Home Trust Company, and specific Line of Business policies, standards, guidelines and controls. Additionally, all employees are obligated to become familiar with Home's risk management framework and understand the operational risk management requirements within their specific business. Employees are also expected to understand and comply with the Company's Code of Business Conduct & Ethics Policy at all times and escalate any issues or concerns through various reporting channels ( Ombudsman, Compliance Hotline, Whistleblower Policy, etc).
Home Trust is committed to fair and accessible employment practices and we are committed to providing accommodations for persons with disabilities. If you require accommodations in order to apply for any job opportunities, or require this posting in an additional format, please contact us at or If you are contacted by Home Trust regarding a job opportunity or testing and require accommodation in any stage of the recruitment process, please use the above contact information. We will work with all applicants to determine appropriate accommodation for individual accessibility needs.