Administrative Assistant - Vancouver, Canada - BTY Group

BTY Group

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

BTY is an award-winning professional consultancy providing complete project solutions in real estate and infrastructure asset planning, development, operations, and transactions.

With a portfolio of projects valued at over $100B, our experience spans across industries, sectors, and continents.

We stand by our commitment to creating and sustaining an environment that is meaningful as it is inspiring, by fostering alliance, collaboration, and purpose.

People here have a voice to discuss ideas, a role to play within an inclusive team, and support for everyday health and well-being.

Work on high-impact engaging projects that support the health of the communities we engage with. Let's change the world together.

Reporting to the Executive Assistant, the Administrative Assistant requires exceptional professional and communication skills, excellent organizational and most importantly, the ability to prioritize and multi-task under pressure in a fast-paced environment.

What You Get To Do
Front Desk (60%)

Meeting and greeting clients.
Answering general switchboard inquiries, screening, and directing calls as necessary.
Managing incoming and outgoing mail including scheduling couriers.
Monitoring stationery, coffee, tea, and supplies.
Organizing meetings and video conference calls.
Ensure reception and boardrooms are tidy at all times.
Organize team and/or client lunches in the office.

Office Administrative Support (20%)

Provide administrative support to the Technical and Supporting team and take direction and instruction on national administration mandates and best practices
Support all staff with database entry, data management, formatting documents, and undertaking research
Assist with proposals
Assist and support office operations
Organize and lead staff and client events

Marketing & Service Line Administrative Support (20%)

Complete Type 1 and Type 2 proposals for both CM and PMon departments
Assist with data entry and database management utilizing HubSpot
Support the PMon team lead in producing the internal monthly PMon report
Support the CM, PM and TA teams with data entry, formatting and research
Manage both commercial and professional insurance certificates
Assists in organizing business development and team events

What You'll Bring

13 years of relevant experience
Proficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint), and Adobe Acrobat
Proven ability to meet multiple and/or unexpected deadlines in an environment that can sometimes be demanding
Possesses strong organizational skills that reflect the ability to perform, and take ownership of the position, as well as to prioritize multiple tasks seamlessly with excellent attention to detail
Ability to provide stability across multiple teams
Adept at building relationships both internally and externally to leverage resources when needed
Sound judgment regarding confidential and sensitive matters
Strong communication skills
Excellent writing, editing, grammatical, organizational, and research skills
Strong interpersonal skills and the ability to build relationships with stakeholders, including staff and clients
Excellent timemanagement and problemsolving skills

Why Consider our Team?

Work on meaningful projects that impacts communities globally;
Enjoy workplace flexibility with the freedom from a hybrid program;
Receive a competitive compensation package with health and dental benefits, above average vacation, RRSP matching, bonuses, sick days and more;
Advance your career with continuous learning and professional development opportunities;
Receive health and wellbeing support through our Employee Assistance Program; and
Get involved in team building and community support activities with a team who have been certified Best Place to Work for 4 years in a row by our employees and Great Place to Work.

Visit our website to learn more about our services, markets and the people behind our success. Follow us on LinkedIn, Instagram & Twitter to stay connected.

On this occasion, we request no outside solicitation from recruitment agencies.