Project Controller - Montreal - ExcelGens, Inc.

    ExcelGens, Inc.
    ExcelGens, Inc. Montreal

    10 hours ago

    Full time
    Description

    Location: Montreal, QC (Onsite 4 days/week)

    Contract: 12-month initial contract, with strong possibility of extension

    Language Requirement: Bilingual – English & French (Spanish is an asset)

    About the Role


    We are seeking a highly organized Project Data Management (PDM) Coordinator / Document Controller to support global projects and studies within a central Project Delivery function. Based in Montreal, you will deliver efficient, timely, and high-quality document management services across diverse teams, time zones, and geographies.

    This is an excellent opportunity for a collaborative team player with strong stakeholder engagement skills, leadership ability, and a deep understanding of document control processes. You will also contribute to project setup, contractor onboarding, process improvements, and continuous improvement initiatives.

    Document Control & Quality

    • Ensure accurate, timely, and compliant control of all project documentation.
    • Perform quality control and verification of deliverables from contractors and engineering service providers.
    • Track, follow up and expedite pending deliverables and RFI documentation.
    • Maintain and streamline document distribution matrices and access requests.
    • Support project setup and handover planning activities.

    Stakeholder Engagement & Support

    • Provide training and technical support to internal and external stakeholders.
    • Conduct ongoing system training (InEight, SharePoint) for project teams.
    • Participate in project coordination meetings and follow up on action items.
    • Role-model strong stakeholder responsiveness within 24 hours.
    • Onboard, coach, and support junior Document Controllers.
    • Oversee team workload and report progress to the PDM Lead.
    • Conduct fortnightly contractor check-ins and monthly CDS reviews.
    • Produce and distribute weekly expediting and status reports.
    • Manage reporting, data cleansing, and documentation updates with the PDM Lead.
    • Identify opportunities for process improvement and support CI initiatives.
    • Collaborate with project peers through regular face-to-face engagement.

    What You Bring

    • Minimum 5 years of experience in Document Control on large-scale projects.
    • Experience supervising or mentoring small to medium document control teams.
    • Strong understanding of Document Control systems, processes, and project lifecycle management.
    • Previous experience with project setup, contractor onboarding, close-out & handover.
    • Proven ability to manage suppliers, contractors, and vendor documentation.
    • Excellent communication, collaboration, and stakeholder engagement skills.
    • Ability to excel in a fast-paced environment and manage multiple priorities.
    • Proficiency in SharePoint, InEight, and MS Office.

    Nice to Have

    • Document Control experience across full project lifecycle (from study to handover).
    • Experience working onsite or supporting site-based project teams.
    • Familiarity with InEight Document and advanced SharePoint functionalities.

    Work Arrangement

    • Full-time, 40 hours per week.
    • Minimum 4 days in office for collaboration with project teams; 1 day remote flexibility.

    Seniority level

    • Mid-Senior level

    Employment type

    • Contract

    Job function

    • Accounting/Auditing and Finance

    Industries

    • IT Services and IT Consulting

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