Administrative Coordinator - Edmonton, Canada - Bissell Centre

Bissell Centre

Verified Company

Edmonton, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Development Officer Role

WHO WE ARE

Are you an Administrative Professional looking to make an impact in your community? Do you have endless optimism, ready to move and create Development opportunities? Through the vision to eliminate poverty in our community and guided by a passionate concern for the dignity and wellbeing of each individual, Bissell Centre's work is based on building relationships, hope and trust. Our community comes from all walks of life and so do we._
Through our programs we work to empower people from meeting their own basic daily needs to having sustainable livelihoods, secure housing, and feeling hope for the future and make plans for a prosperous life. By joining Bissell Centre, you will become part of a fastpaced and dedicated team that works together to realize our vision._

Currently, Bissell Centre is looking for the right individual to fill the position of Administrative Coordinator.

Under the guidance of the Manager of Development, the Administrative Coordinator will provide administrative support and coordination for the Resource Development department to support Bissell Centre's vision, mission, and strategic goals.

The key purpose of this position is to ensure that our major giving, legacy giving, and contract & grant fundraising programs are moving forward on time and ensuring that the development team has what they need to accomplish goals.

This position works in a heavily collaborative environment and maintains cross-organization relationships.

DUTIES AND RESPONSIBILITIES

Program Delivery

Create, maintain, and update workflows in our project management software and donor database to ensure efficient and clear project cycle
Regularly report back to the Manager of Development on status of projects and any barriers to progress through dashboards and reports
Prepare and distribute funding materials
Maintain accurate file system, including digitizing and uploading paper documentation to virtual file storage system
Schedule meetings as directed and record minutes. Update project timelines and tasks in software arising from meeting action items
Conduct preliminary research on funding opportunities, potential supporters, and others as assigned
Provide support for donor engagement and stewardship strategies including procurement of supplies, compilation of spreadsheets and lists, mailing cards, or other tasks as assigned
Maintain accurate and detailed inventory of branded merchandise and support with distribution as needed
Support events and other Resource Development initiatives as assigned
Check department mail and provide to appropriate staff, including digitizing and uploading paper documentation as requested
Proofread materials including letters, case statements, and presentations
Create and organize Teams channels for upcoming funding opportunities

General and Administrative

As part of the Resource Development team, work together to achieve the strategic goals of the department and provide support to organizational initiatives
Participate in cross training to strengthen department processes and provide support with donation entry as needed
Remain current on all legislation and ethical practices pertaining to fundraising
Effectively utilize project management software to manage and prioritize both immediate and longterm tasks
As part of the Bissell community, participate in cross organization initiatives including safety walks, events, committees, etc.
Track credit card receipts and assist in completing monthly claims
Track incoming and outgoing invoices to ensure timely payments
Participate in regular supervision meetings and team meetings
Perform other duties as assigned

WHAT DO YOU BRING TO THE ROLE

Education and Experience

Minimum of 2 years in an administration coordinator or project administration capacity
Experience with grant administration is preferred
Post secondary education in a related field and/or relevant experience

Knowledge, Skills, and Abilities

Ability to coordinate multiple concurrent projects that have tight deadlines and involve coordination from a variety of stakeholders and team members
Proven ability to use software necessary to achieve goals. Experience with project management tools strongly preferred. Familiarity with databases is an asset
Team player who thrives in collaborative environments and possesses excellent communication skills
Excellent time management skills and confident, enthusiastic attitude towards ability to meet deadlines
Ability to maintain confidential and privileged information with discretion and uphold the highest ethical standards
Familiarity with issues of poverty, houselessness and Edmonton's urban core an asset.

CONDITIONS OF WORK

Fulltime position—40 hours/week, flexible hours, including evenings and weekends on occasion
Hybrid work environment position works remotely and from office in downtown Ed