Academic Administrative Assistant - Sarnia, Canada - Lambton College

Lambton College
Lambton College
Verified Company
Sarnia, Canada

3 weeks ago

Sophia Lee

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Sophia Lee

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Description

Company Biography:


Located on the beautiful homeland that is the traditional territory of the Ojibwe, Potawatomi and Odawa First Nations, for over 50 years, Lambton College has been a ground-breaking institution.

Lambton College is a national leader in applied research, teaching methodologies, experiential learning opportunities and future-facing educational innovations.

With 13,000+ students from 20 countries around the world, two main campuses in Sarnia, Ontario, and a growing roster of more than 90 diploma, certificate and degree programs, Lambton College offers students flexible learning options with a broad range of programs and courses that incorporate elements of classroom, mobile, hybrid and accelerated educational alternatives.


Lambton College currently ranks third overall in Canada, and second overall in Ontario for Research in addition to maintaining a ranking within the top 4 Colleges for Research in Canada for seven straight years.

At Lambton College, we're proud of where we have been, but more importantly, where we are going, together.

With Caring and Vitality as two of our core values at Lambton College, you know you'll be joining a team of passionate and fun colleagues.


Specific Accountabilities:


  • Organizes and tracks faculty evaluations, May/June objectives as well as SWF meetings with faculty.
  • Helps assess the need for Work Study or EBAT students
  • Assists LInC with the SPL process, tracking faculty members.
  • Works with the course leads to ensure that course outlines are being updated in COMMS.
  • Organizes and takes minutes for all PAC meetings and meetings within the Division when required.
  • Coordinates Exam schedules with faculty and the Registrar's Office
  • Organizes Academic Integrity meetings between Dean, faculty and students.
  • Maintains CAI records and submits results to the Registrar.
  • First point of contact for faculty, students and community for general information
  • Creates/composes and manages confidential and routine correspondence for the Dean and School, and external affiliated contacts eg. PAC members
  • Manages all Divisional records & correspondence
  • Verify payroll data information for all part time, sessional, partial load and contracted services employees
  • Plans, maintains and manages Dean's schedule
  • Organizes faculty feedback, faculty involvement in events. Responsible for school office/instructional supplies; petty cash, reconciles visa statements

About the Position:

This is a temporary, full time support staff position replacing a bargaining unit employee.

This position will start as soon as possible and will end on/or about April 19, working 35 hours per week at an hourly rate of $26.73, reporting to the Program Manager, School of Applied Science, Engineering Technology and Trades.


This role is responsible for administrative support to the senior leadership team for the School, as well as administrative, secretarial and receptionist support to the department as a whole, and maintains divisional records.


Qualifications:


  • Minimum of 2 year diploma in Office Administration, or equivalent
  • Minimum of 3 years experience in an administrative environment
  • Knowledge of programs/courses
  • Excellent communication and interpersonal skills
  • Excellent organizational, timemanagement skills
  • Excellent writing skills
  • Good conflict resolution skills
  • Demonstrates respect for confidentiality
  • Respectful of needs of contacts internal/external
  • Independent, Selfstarter
  • Capable of multitasking
  • Ability to deal professionally and apathetically with students demonstrating anxiety related to academic and personal stresses)
  • Knowledge of CIS and Web Advisor is an asset

Closing Statement:

Lambton College is committed to an inclusive, barrier-free selection process.

If contacted regarding this competition, please advise the interview coordinator of accommodation measures you may require during our selection process.

Information received relating to accommodation needs of applicants will be addressed confidentially.


Employee Perks:


Lambton College provides a wide range of exciting opportunities for both unionized and non-unionized positions with competitive total compensation packages, wages and benefits.


Investing in our People:

Lambton College is committed to the personal and professional growth of all our employees. Employees of Lambton College are incredibly valued and part of a transformative adventure.

They enjoy an engaging and vibrant culture where they are encouraged to realize their full potential via development opportunities and accessible, supportive employee wellness initiatives.

Investing in our People


Lifetime Retirement Pension - Defined Benefit Pension Plan:
Our employee benefit package includes a defined benefit pension to help you create a secure future. The CAAT Pension Plan provides you with a predictable lifetime retirement income, survivor benefits, early retirement options, and more with
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