Receptionist - Toronto, Ontario

Who We Are · At Northland, we're enablers of change, united by our journey to transform the energy sector into the foundation for a sustainable future. · Since our inception, we've been early movers in the energy industry, adopting new initiatives that pave the way for communitie ...

Job description

Who We Are
At Northland, we're enablers of change, united by our journey to transform the energy sector into the foundation for a sustainable future.

Since our inception, we've been early movers in the energy industry, adopting new initiatives that pave the way for communities across the globe and helping forge their path towards a carbon-neutral landscape.

We're a different kind of independent power producer. As developers, owners and operators who are at the forefront of the energy transition, we're uniquely positioned to leave a lasting impact in the regions where we operate. We've expanded our business across Canada, the United States, Latin America, Europe and Asia to become a global leader, all by bringing together industry experts to find solutions with an entrepreneurial mindset.

While our work powers communities across the globe,
Northland is powered by our people.
The Receptionist will play an important role in representing Northland Power. Working at our Toronto mid-town office, you will be a go-to person for staff and visitors at the reception. Reporting to the Global Corporate Services Manager, your primary function will be greeting visiting clients and employees and help them navigate the office space. As part of the Corporate Services team, you will also work closely with the office coordinators and administrators to support local meetings and appointments as required.

Occasional after-hours work will be required (2%) to support board meetings or special occasions.

Key Responsibilities

• Meet and greet all visitors, arrange transportation as required, and ensure all visitors follow the sign-in/sign-out process.
• Manage all employee access cards as well as office scheduling app for NPI's hybrid set-up.
• Receive all incoming telephone calls, listen to all messages, and direct them to the appropriate department or person.
• Direct all incoming mail and deliveries, work with all departments to open, scan, or send by courier any mail as required.
• Assist with booking rooms and help coordinate the use of the meeting room space as well as catering requests.
• Ensure that all meeting rooms, kitchen, and reception areas are all in order and well-kept. Manage office supplies stock, including stationery, coffee, tea and any other office consumables.
• Coordinate employee service requests for any required building maintenance and supervise workers where appropriate.
• Work with IT and HR to assist with employee requests for onboarding.
• Participate and help in all ad-hoc projects as required.

Who You Are

• Flexible: You are comfortable handling a wide variety of tasks including setting up meetings, liaising with vendors and working on last-minute requests.
• A proactive problem solver: You use critical thinking to evaluate problems and are always looking for process improvement opportunities wherever possible.
• Organized: You have strong time management and prioritization skills.
• A strong communicator: You have exceptional oral and written communication skills and are able to convey your message in a clear and concise manner.
• Dependable: You are always on time and you are known for your willingness to assist and go the extra mile.
• Collaborative: You build relationships easily and enjoy working as a team to get things done.

Qualifications And Experience

• Knowledge of Microsoft Office products, including Outlook, Excel, Word, and PowerPoint.
• +5 years' experience in front desk management and clerical duties
• +2 years' experience in office/facilities administration/management

What's In It for You:

Our employees are the driving force behind our achievements. We are unwavering in our commitment to not only recognise your contributions but also to
empower
you to excel in every aspect of your life. Here's a glimpse of why Northland is the place where you'll truly thrive:

• Thoughtful benefits – A competitive RRSP matching scheme of 8%; extended health, dental and vision benefits for yourself and your immediate family from day one; paid parental leave; Accident and Life Insurance and disability benefits are just a few of the benefits you'll be able to access.
• Wellbeing first – Staying true to our taking care of ourselves and each other value, you will have access to our global Wellness Program and Employee Assistance Program, including access to mental health resources.
• Floating days and Birthdays off – As part of our commitment to promoting a healthy work-life balance, you will get your birthday off so you can celebrate however you choose You will also receive three additional days off annually to observe any other events that are important to you.

We hire talented and passionate people from different backgrounds. If you're excited about a role but your past experience doesn't align perfectly with this job description, we still encourage you to apply. Learn more about our
diversity, inclusion and belonging commitments
.
Pay Range
$42, $53,500.00

This document is a guide. The duties, responsibilities, and requirements of the jobs as described herein are not inclusive and are subject to change.
Northland Power is an equal opportunity employer and we are committed to creating a fair, inclusive and accessible environment. As part of our commitment we work to ensure our application process is accessible to all candidates. If you require special assistance or accommodation during the hiring process, please notify a member of the HR Department.
Artificial intelligence may be used to screen, assess, or select applicants for this position.
This is a new position.