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Administrative Coordinator, Corporate Services - Ottawa, Canada - Express Employment Professionals
Description
Our client, a non-profit organization focused on the advancement of Canadian athletes performing on the national and world stage, is looking for an experienced Bilingual Administrative Coordinator, Corporate Services to join their team on a permanent basis.
This position is a hybrid position - minimum 2 days in office.The Administrative Coordinator, Corporate Services will be responsible for the oversight of the day-to-day business operations.
Reporting to the Vice President of Corporate Services, and working closely with the President and CEO, the Administrative Assistant will assist in the coordination of operational, financial, human resources and governance operations, activities and events.
Why work for this organization?Health and Dental benefits
2 weeks' vacation
3 paid flex days
Pension Match
Hybrid position
Excellent work life balance
Flexible work schedule
Professional development
Opportunity to contribute to the success of athletes
Opportunity to attend events
Wellness Benefit & Employee Assistance Program
Duties may include, but are not limited to:
Provide day-to-day management of office administration and operational support
Provide governance and logistical support for Board of Directors and Committee meetings
Coordinate all corporate travel
Develop strong working relationships with key stakeholders
Assist in the preparation and distribution of internal and external communications
Provide financial support to the operations, including maintenance of financial accounting records, preparation of expense reports, visa reconciliations, monthly financial statements, implementation and updates of internal financial management systems and procedures
Assist in staff recruitment, onboarding and offboarding processes
Collaborate with team members to ensure efficient workflow and a positive working environment
Provide general administrative support
Other duties as assigned
Required skills and qualifications:
Must be fluently bilingual (English and French)
A diploma in Office Administration, undergraduate or bachelor's degree in business Administration, Commerce, Accounting, Human Resources, or Sport Management
2 years' experience in office administration
Project coordination experience considered a strong asset
Advanced writing skills (in both English & French), drafting e-mails and official communications
Excellent organization and prioritization skills
Technically and technologically competent, especially with electronic and virtual meeting platforms (Zoom and MS Teams)
Must have in-depth knowledge of various software programs (Microsoft Word, Excel and PowerPoint)
Team player attitude who will support the operations wherever needed
Previous experience working in the not-for-profit sector considered an asset
Monday to Friday - 8:00am to 4:00pm (Flexible - can be 9:00am to 5:00pm if preferred)
Salary:
$50,000 - $63,000 per year; commensurate on experience
If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Job Types:
Full-time, Permanent
Salary:
$50,000.00-$63,000.00 per year
Benefits:
Casual dress
Company events
Dental care
Disability insurance
Employee assistance program
Extended health care
Flexible schedule
Life insurance
On-site parking
Paid time off
RRSP match
Vision care
Wellness program
Schedule:
Day shift
Monday to Friday
No weekends
Application question(s):
Do you reside in the Ottawa-Gatineau area?
Do you have a diploma in Office Administration, undergraduate or bachelor's degree in business
Administration, Commerce, Accounting, Human Resources, or Sport Management?
Experience:
Office Administration: 2 years (required)
Corporate finance: 1 year (preferred)
Language:
French (required)
English (required)
Work Location:
In person