Administrative Assistant - Ottawa, Canada - CFMWS

CFMWS

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

WHO WE ARE
CFMWS. A job with purpose.

Our 4000+ person strong organization champions a healthy, fun, creative and active lifestyle for Canadian Armed Forces members, Veterans and their families.

Help us deliver a variety of recreation and fitness programs, offer family support, organize charity events and make sure our members access retail, travel and banking discounts and customized financial services.

At Canadian Forces Morale and Welfare Services (CFMWS), we love what we do. And we live it too.

THE ROLE
As an Administrative Assistant, you will provide administrative support to the Personnel Support Programs (PSP) staff, including conducting research, data entry and compilation, record keeping, creating presentations and reports, photocopying, correspondence, mass mailing distribution and follow-up, and transcribing notes and
minute taking.

You will participate on working groups related to the provision of administrative services; research processes; examine options; recommend service improvements.

You will assist in the development, maintenance and distribution of Standard Operating Procedures (SOP's) for various protocols within the Division.

QUALIFICATIONS NEEDED Education, Certifications and Licenses**High school diploma AND several years of experience in office administration or in a related field

Experience
In office administration
In proofreading and editing
In data entry, data manipulation, record-keeping and retrieval techniques
In maintaining filing systems
In invoice processing
In drafting correspondence and reports
In making travel arrangements and processing travel claims
In organizing meetings, events and conferences
In designing, updating and maintaining electronic reporting forms
In minute taking and transcribing notes
In conducting research

Competencies, Skills and Abilities
Client focus, organizational knowledge, communication, innovation, teamwork and leadership.

LANGUAGE REQUIREMENTS
English or French Essential

Bilingual an asset

Reading:
Functional

Writing:
Functional

Oral:
Functional

BENEFITS AVAILABLE

Work Life Balance:
Vacation pay.

Retirement Planning:
Group Savings Plans.

Learning and Development:
Online learning opportunities and second language training.

OTHER INFORMATION

This position has an assigned location and may allow flexible work options such as remote or hybrid work but the employee must be able to report to the assigned work location at their own cost if required. Remote work may be required depending on health and safety considerations.

START DATE
08 May 2023

INCLUSION AND ACCOMMODATION

Job Reference:
CFMWS06582