Inpatient Program Assistant - Toronto, Canada - University Health Network

University Health Network

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Inpatient Program Assistant

Job Posting #: 928676

Union:
Non-Union

Site:
Toronto Rehabilitation Institute - E.W. Bickle Centre

Department:
South 5 CCC

Reports to:
Program Services Manager

Wage range:
$ $27.26 per hour (to commensurate with experience and consistent with UHN Compensation Policy)

Hours: 0.50FTE

Shifts:
Days

Status:
Permanent Part-Time

Posted Date:
February 15, 2024

Closing Date:
February 29, 2024

The University Health Network, where "above all else the needs of patients come first", encompasses? Toronto General Hospital, Toronto Western Hospital, Princess Margaret Cancer Centre, Toronto Rehabilitation Institute and the Michener Institute of Education.

The breadth of research, the complexity of the cases treated, and the magnitude of its educational enterprise has made UHN a national and international resource for patient care, research and education.

With a long tradition of ground-breaking firsts and a purpose of "Transforming lives and communities through excellence in care, discovery and learning", the University Health Network (UHN), Canada's largest research teaching hospital, brings together over 16,000 employees, more than 1,200 physicians, 8,000+ students, and many volunteers.

UHN is a caring, creative place where amazing people are amazing the world?

A leader in adult rehabilitation and complex continuing care, the Toronto Rehabilitation Institute brings together innovative patient care, ground breaking research and diverse education to help people overcome or recover from disabling injury, illness or age-related conditions.

Job Summary:

The Program Assistant communicates effectively with patients, the different areas within the Hospital and external agencies as required

Principle responsibilities include:

Performing reception duties and responding to a variety of inquires within Toronto Rehab, external agencies and the community
Typing, filing, photocopying, faxing, ordering and maintaining office supplies
Ensuring admission/discharges/transfers are input into the ADT system on same day as occurrence
Filing of appropriate information into patient's health record as per protocol
Ensuring charts and contents are in good order
Booking and coordinating accurately and efficiently patient's appointments
Compiling and entering program service statistics and data
Maintaining an accurate and confidential filing system
Preparing reports including letters, memos, agendas, meeting minutes
Organizing room bookings, conference/meeting requests and catering
Tracking and submitting payroll accurately
Scheduling staff duties as assigned
Providing administrative support to Manager(s) as needed
Providing coverage and assistance to other program administrative positions as required
Understanding of, compliance with, and commitment to, patient safety responsibilities and corresponding hospital plans, policies and procedures in order to ensure a safe environment for patients.

Qualifications:

Community College with recognized Office Management Certificate or equivalent, Basic Accounting and Medical Terminology
Minimum of two years relevant experience; experience in Complex Continuing Care service provision an asset
Excellent computer skills: MS Word, Excel, PowerPoint, Outlook, Calendar
Working knowledge of telephone system, photocopier, fax machine, printer and various other office equipment; working knowledge of PC backup procedures
Excellent time management and organizational skills; ability to work under pressure, effectively prioritize workload and manage competing priorities
Strong customer service orientation
Excellent verbal, written and interpersonal communication skills
Ability to function well independently and in a professional manner
Demonstrated ability to maintain confidentiality
Detail oriented, dependable, mature and flexible, with initiative and capacity to handle a variety of complex tasks simultaneously
Willingness to implement new initiatives as required
Excellent attendance history
Must be proficient in English

Why join UHN?

In addition to working alongside some of the most talented and inspiring healthcare professionals in the world, UHN offers a wide range of benefits, programs and perks.

It is the comprehensiveness of these offerings that makes it a differentiating factor, allowing you to find value where it matters most to you, now and throughout your career at UHN.

Competitive offer packages
Close access to Transit and UHN shuttle service
A flexible work environment
Opportunities for development and promotions within a large organization
Additional perks (multiple corporate discounts including: travel, restaurants, parking, phone plans, auto insurance discounts, onsite gyms, etc.)

Current UHN employees must have successfully completed their probationary period, have a good employee record along with satisfactory attendanc