Accounts Payable Administrator - Halifax, Canada - Metro Community Housing Association

Metro Community Housing Association
Metro Community Housing Association
Verified Company
Halifax, Canada

4 weeks ago

Sophia Lee

Posted by:

Sophia Lee

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Description

Job Summary:


The Accounts Payable Administrator is responsible for managing all activities associated with the Residential Services (RST) & Supported Apartment Services (SAS) payments, AP invoices, and allotments in a timely and accurate manner.


Duties/Responsibilities:

  • Receive and code invoices from suppliers and code travel claims from MCHA staff.
  • Review invoices and travel claims against MCHA policy.
  • Enter all invoices and travel claims accurately into Sage 300 Accounts Payable, and conduct checks against the statements, investigate outstanding and duplicated entries or discrepancies.
  • Reconcile vendor statements and resolve payment issues for Vendors and Staff.
  • Process weekly, biweekly, and monthly cheques and EFT runs for vendor and client payments.
  • Maintain records and compile necessary AP information for annual year end Audit.
  • Review and reconcile VISA statements and receipts and follow up on any outstanding transactions.
  • Receive the invoices.
  • Validate the invoices, supporting documents, and ensure that proper approval is in place.
  • Post the invoices into SAGE.
  • Monitor the due dates of each of the invoices.
  • Process the weekly payment run of due invoices for the week through EFT or cheques.
  • Reconcile supplier's statement of account and investigate any discrepancies.
  • Answer queries from the suppliers and resolve any payment issues.
  • Receive employee's reimbursement forms such as travel claims, payment requests and petty cash replenishment.
  • Validate the supporting documents and ensure that proper approval is in place.
  • Code the transactions and post into SAGE.
  • Process the payment to employees as per the weekly schedule.
  • Process the payment to clients such as P50, comforts and clothing.
  • Process the monthly rental payment of the houses and offices.
  • Receiving the request for VISA and Avion credit card cancellation, limit increase/decrease and new credit card issuance.
  • Manage the credit card requests through RBC online platform.
  • Track the list of active credit cardholders and ensure that inactive cards are cancelled.
  • Coordinate with RBC for any issues with the credit cards.
  • Run the weekly transaction reports of the credit cards and send out to the credit cardholders for validation.
  • Validate the supporting documentations submitted by the credit cardholders for their card transactions.
  • Maintain the monthly spreadsheet of all the visa and avion credit card transactions.
  • Post the credit card transactions and payments into SAGE.
  • Maintain and organize the proper filing of AP transactions for annual audit.
  • Preparation of working papers, schedules and reports related to AP.
  • Coordinate with the external auditor for queries related to AP
  • Preparation of reports as requested.
  • Investigating discrepancies with transaction postings highlighted by the supervisors.
  • Account reconciliation
  • Ad hoc requests

Education:

Post-secondary education in accounting at the college or university level or equivalent work experience in accounting

3-5 years' experience focused on full process accounts payable


Salary:
$43,000.00-$50,000.00 per year


Benefits:


  • Dental care
  • Extended health care
  • Paid time off

Flexible Language Requirement:

  • French not required

Schedule:

  • Monday to Friday

Experience:


  • Accounts payable: 1 year (required)

Ability to Commute:

  • Halifax, NS B3L 2C2 (required)

Work Location:
In person
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