Finance Coordinator - Toronto, Canada - Ontario Institute for Cancer Research

Ontario Institute for Cancer Research

Verified Company

Toronto, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position:
Finance Coordinator

Location:
MaRS Centre, Toronto

Department:
Finance

Reports To:
Manager, Financial Operations

Salary:
Commensurate with level of experience

Hours: 35 hours/week

Job Type:
Remote

Status:
Full-time, Permanent
The Ontario Institute for Cancer Research (OICR) is seeking a Finance Coordinator to join the Finance team.

The Finance Coordinator supports the Finance department in the full scope of AP responsibilities.

Under the direction and at the request of the Manager, Financial Operations, the Finance Coordinator may also be involved in administrative work as needed.

Fully vaccinated is defined as having received all of the required doses of a Health Canada approved vaccine and having received the final dose at least 14 days before your employment start date.

To learn more about working at OICR, visit our
career page.

The responsibilities include:

Processing invoices and claims:

To verify and record invoices (including foreign payments) received in the Finance department.
To review supplier statements and ensure that all accounts are up to date, report on accounts with high risk due to late payment.
To verify and record request for reimbursement of expenses received in the Finance department; ensuring that they are in line with financial regulations and policies.
To ensure that all invoices, expense claims, cheques, etc. are appropriately coded and approved in accordance with OICR's financial regulations.
To provide advice to staff on financial policies and procedures in relation to invoice processing and reimbursement of expenses.
To follow relevant policies, procedures and processes and recommend improvements and best practices to maintain a strong internal control framework and ensure the accurate reporting of financial transactions.
To Identify purchase invoices to be prepaid as well as those to be selfassessed for HST and book journal entry on monthly basis after updating the selfassessment and prepaid set up workbooks.
To assist with general ledger reconciliations as assigned (e.g., bank accounts, received not vouchered accounts, etc.)

Weekly EFT runs:

To process weekly EFT/Wire payments, ensuring there is sufficient funds in the main bank account to cover payments.
To setup all EFT payments in CAD, USD and other foreign currencies.
To resolve queries resulting from invoice processing and payments in a timely manner.
To update and maintain financial systems documentation and filing.

Reconciliation of assigned balance sheet and supplier accounts:

To manage all back-end administration related to OICR corporate procurement card (p-card) process including, but not limited to submission of p-card expense reconciliations, ensuring expense reports and credit card billings agree.
To followup directly with pcard users on discrepancies noted in reconciliations.
To prepare journal entry for pcard processing and ensure appropriate tax amounts are booked.
To ensure timely payments to Visa Desjardins for pcard transactions; and to followup with staff for refunds of ineligible expenses on pcard statements.
To reconcile Roger's.

Provide support in planning and delivering month-end and year-end requirements:

To perform AP monthly close.
Participate in the yearend financial statement reporting and audit process to deliver working papers and supporting documents to the external auditors.

Qualifications:

Completion of a 2year community college program in accounting (preferred) or recognized equivalent required.
Basic bookkeeping/accounting skills.
Knowledge about working with computerized accounting systems.
Strong computer skills in MS Office, Word, Excel and Outlook.

OICR is a collaborative, not-for-profit research institute accelerating the development of new cancer research discoveries for patients around the world while maximizing the economic benefit of this research for the people of Ontario.

We are dedicated professionals who bring expertise to each of our roles. We are looking for individuals who share our values of excellence, innovation, collaboration, impact, responsibility and community.

Launched in December 2005, OICR is an independent institute funded by the Government of Ontario through the Ministry of Colleges and Universities.

CLOSING DATE:
Until Filled