Financial Administration Officer - Halifax, Canada - YMCA of Greater Halifax/Dartmouth

YMCA of Greater Halifax/Dartmouth

Verified Company

Halifax, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Title:
Financial Administration Officer

Position Status:
Full-Time

Compensation:
$50,000 - $60,000

Start Date:
September 1, 2023

Location:
YMCA Centre for Immigrant Programs

The YMCA is a place where everyone belongs.

We are committed to providing equal opportunity for all, in a welcoming space that is both nurturing and fun - in a community of shared responsibilities, where children and families can thrive.

There are lots of places to work, but few opportunities to do work that really matters, and the Y is one of those rare places.

When you join our team, you don't just get a job - you'll embark on an exciting path in career development.

You will be part of a team that provides children, youth, and adults of all ages a sense of belonging in their community.

Responsibilities

For grants, contracts, new business proposals, working with the Owner/Operator from design through to approval and implementation of the project
Prepare the strategic business proposal with support from Owner/Operator, focusing on the cash flow projections, costing models and ROI risk assessment
Coordinate internal accounting structures interdepartmental allocations, codes and resource requirements for the project, working with Association Administration Services and (Owner Operator) through to the implementation phase. This would include fixed asset/project reporting, capitalization, and amortization entries
Coordinate people resources, new hires required for the project, working with HR/Payroll to identify new resource requirements and timing
Ensure the financial review of the contract or new business proposal has financial mechanisms in place to allow the Association to recover the full costs over the contract, including COLA, rents that span multiyears and other cost drivers
To be the support role for the Capital Budgets working closely with Facility Manager to automate spending reports with the accounting system
To assist with the design and set up of project management accounting systems and make recommendations to enhance or optimize process efficient from time of proposal prep to award
Report on actual, budget and forecast project spending, mapping the funding received against expended and ensuring accuracy on the numbers being reported. Report on trending and use of funds versus funds remaining in deferred accounts
Ensure all contracts are centrally retained and up to date, accessible through One Drive sharing mechanism with Owner/Operator
Coordinate the Project Plan with support from (Owner/Operator) to get to draft Executive Summary which identifies the ROI, cash flows, and level of effort for new or existing resources
Be the primary contact for contract administration with external parties
To review existing policies that are tied to our contractual obligations and report on compliance

- moving this forward to a proactive review prior to contract sign off. To ensure changes to financial policy impacting contracts are implemented and communicated/reported to the Management team (Owner/Operator)

To review the terms and conditions of contracts (at renewal) or new proposals to ensure the financial commitments can be met and provide an executive summary on gaps in infrastructure, highlighting what needs, systems, processes, or resources are needed to maintain compliance on the contract

Qualifications & Skills

Completion of a diploma in Accounting, Business Administration, Project Management and or a related discipline or a combination of education, training, and experience deemed equivalent
Minimum 34 years of experience in project management, cost control, budget control, and/or management
Chartered Professional Accountant (CPA) designation or enrollment in CPA program considered an asset
Experience in budget, project schedule and forecasts, construction, contract administration, negotiations, and developing terms and conditions
Knowledge of Project Management principles and practices would be an asset; organizational and analytical skills to develop and coordinate financial, contract and administrative project functions
Experience using MS Office (Outlook, Word, Excel, PowerPoint, etc.); knowledge of ACCPAC /SAGE/BI systems will be an asset
Interpersonal and oral/written/presentation skills to generate reports and graphs for progress reports and presentations, and make presentations to senior management audiences

We Offer

Participation in a comprehensive Group Benefits and Pension Program
Strong work/life balance programs, i.e., paid vacation and personal days
Individual and family YMCA Membership options
Access to discounted childcare and programs

We look forward to hearing from you

The YMCA of Greater Halifax/Dartmouth is an equal opportunity employer that values the diversity of people and communities and is committed to excellence and inclusion in our Association. We are committed to an environment that is barri