Executive Assistant to the CFO-(Hybrid) - Toronto - Central 1

Description

What we offer:

• Work-life flexibility
• Hybrid work environment
• Variable annual incentive plan
• Generous annual vacation allotment
• Top-notch flexible benefits plan including family building and gender affirmation
• Retirement Plan, matched contributions at 6%
• Access to a learning platform and educational assistance support
• Access to a virtual wellness platform
• Career development opportunities
• Wellness Flex Fund to support personal interest and activities
• Day off to volunteer in your community and other paid time off options
• Corporate discounts

*subject to employment agreement

Job Summary

As an Executive administrative support services to the CFO who is responsible for Central 1's Finance function, which is comprised of Accounting & Financial Reporting and Financial Planning & Analysis, Procurement & Sourcing operations, the Enterprise Project Management Office, and Internal Audit. In addition, the EA provides administrative support to Central 1's Audit and Finance, and Disclosure Committees, including organizing the Committee's meetings, preparing and distributing meeting materials and taking minutes.

What you'll be doing

Office and Administrative Management

• Ensure the smooth and efficient operation of the CFO's office by establishing and maintaining administrative systems and processes
• Organize workflows and coordinate tasks to ensure priorities are addressed efficiently
• Establish and maintain filing, bring-forward, and follow-up systems, including for confidential or sensitive information.
• Manage departmental filing systems, including archiving and off-site storage as needed
• Complete administrative documentation and forms, including couriers, expense reports, and signing authorities, in line with established procedures and deadlines

Support to the CFO

• Work closely with the CFO to assess emerging issues and priorities, providing feedback and recommendations on high-profile, urgent, or sensitive matters.
• Facilitate delegation of projects to senior Finance leaders and other staff, ensuring commitments are met and critical situations are handled.
• Provide the CFO's perspective on departmental decisions when the CFO is unavailable
• Manage the CFO's correspondence, including drafting letters, memos, presentation materials, and routine correspondence for signature
• Research complex issues, analyze findings, and prepare summaries, briefing notes, discussion papers, reports, and presentations

Finance and Committee Support

• Organize reviews of financial performance, budgets, forecasts, and other materials for circulation to the ELT, Board, and Committees
• Schedule departmental and internal Committee meetings, including drafting agendas, preparing and distributing materials, setting up webinars, and arranging rooms, catering, and equipment
• Attend meetings, record minutes, and follow up on action items
• Consolidate and prepare preliminary departmental budgets in conjunction with the Finance Business Partner; monitor expenses, analyze monthly variances, and resolve discrepancies
• Assign expenses to cost centres, authorize payments within approved limits, and process expense claims, invoices, purchase orders, and other financial items
• Solicit quotes for materials and printing, and coordinate procurement and delivery with vendors and external service providers

Support to Senior Leadership and Staff

• Provide administrative support to the senior Finance leadership team and other Executives, including managing calendars, email inboxes, phones, and travel arrangements
• Support onboarding of new hires reporting to Senior Finance leaders
• Maintain effective working relationships within the department, across the organization, and with external stakeholders to facilitate information exchange, meetings, and services

Stakeholder Engagement

• Foster productive relationships internally and externally to support CFO and departmental objectives.
• Participate in committees or work groups addressing administrative aspects of departmental operations.

What you'll have

• Community College diploma in Business Administration or a related field, or an equivalent combination of education and experience.
• Minimum 5 years of experience supporting senior executives in a large-scale administrative or business environment.
• Proficient in MS Office applications, including Word, Excel, PowerPoint, and Outlook/Calendar.
• Ability to anticipate the needs of senior leaders and the department, managing multiple activities, issues, and projects through clear communication and collaboration with executives and external stakeholders.
• Capable of speaking on behalf of senior Finance leaders when unavailable, making informed decisions while understanding their impact on the department and Central 1 as a whole.
• Skilled in research and preparing moderately complex meeting materials, briefing notes, and reports; able to take accurate and detailed minutes for complex discussions.
• Excellent oral and written communication, interpersonal, and customer service skills.
• Holds self and others accountable for commitments; demonstrates a reputation for taking on challenging tasks and delivering results.
• Strong planning and prioritization skills, aligning work with organizational goals and helping reduce bottlenecks to increase efficiency.
• Able to analyze complex, high-volume, or contradictory information to solve problems effectively.
• Communicates ideas clearly and effectively without supervision; provides guidance on technical or procedural matters as needed.
• Works independently and provides guidance on developing and executing plans based on recommendations and requirements.

Salary range

$70,000-$80,000

The salary represents the job rate determined for the successful candidate who is fully competent in the role. The actual salary will vary depending on market conditions and relevant job-related factors such as knowledge, skills, qualifications, experience, and education/training.

#LI-Hybrid

Central 1 does not use Artificial Intelligence (AI) technology to screen, assess, or select applicants during our recruitment process. This job posting is for an existing, specific vacancy within our organization. All applications will be considered exclusively for the position described in this posting.

Central 1 is an equal opportunity employer and committed to building an inclusive workforce by creating an environment where everyone feels like they belong and has the opportunity to be successful. We welcome all applicants to join our diverse workforce and we will provide an accessible candidate experience including, but not limited to accommodations to interview sites and alternate formats upon request to our Recruitment team.

#J-18808-Ljbffr