Administrative Assistant - Waterloo, Canada - Raytheon Intelligence & Space

Raytheon Intelligence & Space

Verified Company

Waterloo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Date Posted:

Country:

Canada

Location:

CANON116:
Waterloo, Ontario, Canada, 440 Phillip Street Unit D, Waterloo, ON, N2L 5R9, Canada

Position Role Type:

Unspecified

We are currently seeking an Administrative Assistant to be responsible for performing general office and administrative duties for our Waterloo location.

Responsibilities:

Prepare various documents or reports as directed, such as expense reports, presentations, letters, meeting minutes, performance metrics, records management, etc.
Processing invoices, Accounts Payable resolutions
Order general office supplies, coffee, and any catering needs as needed following corporate processes
Process boardroom bookings, prepare boardrooms for meetings, order catering as requested, and ensure boardrooms are returned to an orderly condition
Assist Business Development with any adhoc requests, such as proposal activity and Proprietary Information Agreement requests
Process internal and external mail as directed
Perform general office duties such as photocopying, filing, and data entry
Arrange travel plans and prepare expense reports for staff as requested following corporate travel processes
Update and maintain the global contact list and various administrative documents in the computer system
Assist with the records management program (i.e. scanning, digitalizing records, management of Iron Mountain documents, etc.)
Assist with Environmental Health and Safety (EH&S) support activities (i.e. manage SDSs, conduct/support facility inspections, etc.)
Adhere to corporate security requirements such as visitor screening and issuing visitor badges
Reception duties as required.
Cycle counting of inventory parts when required

Requirements:

Must have some postsecondary education in office administration or equivalent prior work experience
Minimum of two years in the field of administration
Must have good working knowledge and experience with Microsoft programs such as Word, EXCEL, Powerpoint and Outlook. Knowledge of CONCUR would be an asset.
Knowledge of Visio would be an asset
Must be able to work with minimum supervision
Excellent interpersonal skills with previous experience dealing with the public
Strong communication skills, both written and verbal
Good organizational skills with the ability to handle various tasks concurrently

Raytheon Canada Limited offers competitive salaries and a comprehensive benefits package.

If you are invited to continue in the selection process and require any form of accommodation, please notify us.

Raytheon Canada Limited is proud to be an equal opportunity employer and welcomes a wide diversity of applicants.

_ Raytheon Technologies is An Equal __Opportunity/Affirmative_
_ Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class._

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