Administrative Assistant Ii to Department Head - Halifax, Canada - Nova Scotia Health Authority

Nova Scotia Health Authority

Verified Company

Halifax, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Req ID:179199**
Company: Nova Scotia Health

Location:
Central
Zone, MacKenzie Building - QEII**
Department:PLM Lab Utilization Management Program**
Type of Employment:Permanent
Hourly FT
(100%
FTE) x 1
position(s)

Status:

Management/Non Union
Position**
Posting Closing Date:3-May-24**Nova Scotia Health is the largest provider of health services in Nova Scotia, with some specialized services also offered to clients throughout Atlantic Canada.

We're on a mission to achieve excellence in health, healing and learning through working together, which is reflected in the hospitals, health centres and community-based programs we operate across the province.

Our passionate team of professionals provides a variety of high-quality inpatient and outpatient services including academic, tertiary, and quaternary care, as well as continuing care, primary health care, public health, and mental health and addictions.

Join a diverse team of innovators, collaborators and creative thinkers today.

About the Opportunity:

Pathology and Laboratory Medicine (PLM) is a complex department, with multiple divisions and services.

Reporting to the Administrative Director and the Department Head, the Administrative Assistant is responsible for providing comprehensive administrative support to the Department Head by effectively coordinating the day-to-day operations of the Department Head's office.

The position coordinates all administrative activities, establishes administrative procedures and guidelines and acts as a liaison with other clerical support within the portfolio, Dalhousie, and across the health authority.

This position works closely with the Administrative Directors Administrative Assistant, as these two positions will cover both offices as required (e.g. vacations). The Administrative Assistant participates on committees or working groups as assigned.

About You:

We would love to hear from you if you have the following:

Grade 12 plus post-secondary diploma in a recognized office administration, business administration or secretarial program is required
Undergraduate degree is an asset
Minimum of five (5) progressively responsible experience, providing administrative support and office coordination at the executive management level
Previous administrative experience in Pathology and Laboratory Medicine preferred
Previous experience within other healthcare settings an asset
Knowledge of PLM, its policies and procedures, as well a general knowledge of institutional policies and procedures
Must possess considerable organization and time management skills necessary to assist in management of administrative documents which are required for completion on an ongoing basis
Demonstrated initiative, ability to set priorities to meet demanding timelines and work independently
Demonstrated ability to work well under pressure without sacrificing work standards
Must demonstrate strong communication skills and professional demeanor
Works effectively during periods of high activity and with varying personality styles and tasks
Must have proficient and accurate keyboarding skills 60 wpm
Experience with MS Office Suite (Word, Excel, PowerPoint, Visio, Outlook, Lync), SAP and other software
Knowledge of standards for documentation, experience in preparation of formal documents, including letters, memorandums, reports and presentations
The incumbent maintains an awareness of internal and external issues that may impact on the department/organization
Competencies in other languages an asset, French preferred

Please ensure your resume is up to date and includes all relevant education, experience, training, and certifications.

Hours:

Permanent, Full-Time position; 75 hours biweekly
Minimal travel to various sites may be required

Compensation and Incentives:

$ $28.86 hourly

Once You've Applied
Thank you for your interest in this position. Only those applicants selected for an interview will be contacted.

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