Executive Coordinator - Surrey, Canada - Maestro Steel Detailing

Description

• Coordinate and manage business travel for the executive.
• Manage confidential files and other privileged information, ensuring integrity of recruiting compliance requirements.
• Provide administrative support to President, Vice Presidents and top level management.
• Perform all duties of an Executive Administrative Coordinator.
• Participate in planning functions.
• Independently assemble relevant data for President, Vice President(s) and top management, and compiles pertinent statistics or information.
• Coordinate activities with our global offices.
• Interact with internal and external sources, often at the uppermanagement level.
• Exercise independent discretion and judgment and solves complex problems.
• Full latitude to change work processes and work flow is provided.
• Exercise sound judgment and discretion, maintain strictest confidentiality, independently assess and resolve complex situations/problems, and have the flexibility to respond to shifting priorities and great frequency.

• University degree (any stream).
• Cross cultural work experience is mandatory.
• Minimum 5 years of experience in a similar role.
• Canadian citizenship or PR is mandatory.

• Eager to learn with a deep understanding of a team environment.
• Writing sample and sample of previous work will be requested.
• Establish and track administrative budgets.
• Must type minimum 5060 wpm with accuracy.
• Must have strong proficiency in grammar & spelling.
• Ability to handle and maintain confidential company information.
• Exceptional organizational skills and the perfect balance of attention to detail and swift execution.
• Excellent time management skills to prioritize workload and meet deadlines.
• Ability to analyse information to anticipate situations requiring forethought and followup with executives and multiple stakeholders.
• Good organizational skills, attention to detail and the ability to multitask required.
• Demonstrated ability to work at a fast pace with a high degree of accuracy and attention to detail.
• Demonstrated capability to work well within a team and comfortable in navigating a highly matrix organization.
• Ability to be highly adaptable and flexible is required.