Registration Services - Toronto - State Street

    State Street
    State Street Toronto

    13 hours ago

    Full time
    Description

    Who we are looking for

    Registration Services Senior Associate will be responsible for the preparation and review of subscription, redemption, transfer, and commitment documentation related to underlying investments. The role also encompasses ongoing lifecycle maintenance of investments, including AML/KYC documentation, proxy and corporate action processing, investor communications, and other documentation required throughout the investment lifecycle. In addition to transaction management, this role plays a key role in ensuring accuracy, completeness, and timely execution of transactions, while actively managing communications with underlying fund administrators and clients.

    Why this role is important to us

    The team you will be joining is a part of State Street Alternative Investments. . SSAI gives asset owners and managers access to the essential financial tools they need to deliver effective investment solutions. From core custody, accounting, fund administration and shareholder recordkeeping, to complete operations solutions and servicing for alternative assets like OTC derivatives, private equity and real estate, SSGS' tools help our clients make better investment choices and act on growth opportunities.

    Join us if making your mark in the financial services industry from day one is a challenge you are up for.

    What you will be responsible for

    As Registration Services, Senior Associate you will:

  • Prepare and review subscription, redemption, transfer, and commitment documentation for fund-of-funds investments.
  • Manage and execute ongoing lifecycle maintenance activities for underlying investments, including tracking investment events, monitoring fund communications, and preparing required documentation such as AML/KYC updates, proxy materials, corporate actions, and other related deliverables.
  • Review trade packages and supporting documentation, and assist in resolving transaction-related queries in a timely and accurate manner.
  • Manage shared mailboxes and communications from underlying fund administrators and clients, ensuring prompt follow-up and resolution of all inquiries.
  • Perform contract note review and reconciliation oversight, ensuring discrepancies are identified, investigated, and resolved appropriately.
  • Review and assist associates with month-end deliverables and fund-of-funds related reporting requirements.
  • Collaborate with global teams to support accurate and timely execution of fund-of-funds investment transactions and related documentation.
  • Participate in annual audit and assist with ad hoc reporting or documentation requests as needed.

    • What we value

    These skills will help you succeed in this role:

  • Strong critical thinking and problem solving
  • Knowledge of fund-of-funds investment documentation, including subscription, redemption, transfer, and commitment processes, with the ability to interpret supporting transaction documentation.
  • Experience collaborating with offshore locations
  • Excellent written and verbal communication skills

    • Education & Preferred Qualifications

  • Proficient with a Bachelor's degree
  • 2-4 years of relevant experience in fund administration, fund-of-funds operations, investment document management, or a related financial services environment.
  • Prior experience in transfer agency operations will be considered a strong asset, particularly where exposure includes subscription, redemption, and investor transaction processing.
  • Proficient in email management
  • Candidates must demonstrate initiative, be able to perform well under pressure, and simultaneously handle multiple assignments 
  • Excellent administrative and organizational with the proven ability to multi-task and to work efficiently to meet client deliverables 
  • Proficiency in Spanish is considered as asset.

    • About State Street

    What we do. State Street is one of the largest custodian banks, asset managers and asset intelligence companies in the world. From technology to product innovation we're making our mark on the financial services industry. For more than two centuries, we've been helping our clients safeguard and steward the investments of millions of people. We provide investment servicing, data & analytics, investment research & trading and investment management to institutional clients.

    Work, Live and Grow. We make all efforts to create a great work environment. Our benefits packages are competitive and comprehensive. Details vary in locations, but you may expect generous medical care, insurance and savings plans among other perks. You'll have access to flexible Work Program to help you match your needs. And our wealth of development programs and educational support will help you reach your full potential.

    Inclusion, Diversity and Social Responsibility. We truly believe our employees' diverse backgrounds, experiences and perspective are a powerful contributor to creating an inclusive environment where everyone can thrive and reach their maximum potential while adding value to both our organization and our clients. We warmly welcome the candidates of diverse origin, background, ability, age, sexual orientation, gender identity and personality. Another fundamental value at State Street is active engagement with our communities around the world, both as a partner and a leader. You will have tools to help balance your professional and personal life, paid volunteer days, matching gift program and access to employee networks that help you stay connected to what matters to you.

    State Street is an equal opportunity and affirmative action employer.

    Discover more at StateStreet.com/careers

    Salary Range:

    $52,000 - $94,120 Annual

    The range quoted above applies to the role in the primary location specified. If the candidate would ultimately work outside of the primary location above, the applicable range could differ.

    About State Street

    Across the globe, institutional investors rely on us to help them manage risk, respond to challenges, and drive performance and profitability. We keep our clients at the heart of everything we do, and smart, engaged employees are essential to our continued success.

    We are committed to fostering an environment where every employee feels valued and empowered to reach their full potential. As an essential partner in our shared success, you'll benefit from inclusive development opportunities, flexible work-life support, paid volunteer days, and vibrant employee networks that keep you connected to what matters most. Join us in shaping the future.

    As an Equal Opportunity Employer, we consider all qualified applicants for all positions without regard to race, creed, color, religion, national origin, ancestry, ethnicity, age, disability, genetic information, sex, sexual orientation, gender identity or expression, citizenship, marital status, domestic partnership or civil union status, familial status, military and veteran status, and other characteristics protected by applicable law.

    Discover more information on jobs at StateStreet.com/careers

    Read our CEO Statement

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