Operations Assistant - Vancouver, Canada - BGO

BGO

Verified Company

Vancouver, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Operations Assistant (1-Year Contract)

B5 | Vancouver, BC

Who We Are:
BGO is a leading, global real estate investment management advisor and a globally-recognized provider of real estate services.

BGO serves the interests of more than 750 institutional clients with expertise in the asset management of office, industrial, multi-residential, retail and hospitality property across the globe.

BGO has offices in 28 cities across twelve countries with deep, local knowledge, experience, and extensive networks in the regions where we invest in and manage real estate assets on behalf of our clients in primary, secondary and co-investment markets.

BGO is a part of SLC Management, which is the institutional alternatives and traditional asset management business of Sun Life.

BGO promotes a corporate culture that attracts and retains the highest caliber people.

We encourage opportunities for growth, development, and promotion by providing our employees with the resources to work effectively and continually strive to perform better.

We are committed to a safe and sustainable work environment.

The Opportunity:
Operations Assistant will report to Operations Manager and act as a primary resource for the Operations Department.

This role is responsible for working collaboratively with the building operators, vendors and tenants as the administrative support primarily for the BC operations team.

What You Will Do:

Daily Administration

Order stationery and supplies for the Operations department (including employee uniforms, visa cards, business cards, name tags).
Oversee periodic reporting and scheduling for building operations team, including:
Create On-call schedule and maintain calendar updates for Building Operators;
Track and distribute vacation and holiday schedule; On-Call schedules, overtime and timeinlieu;
Process milage claims.
Assist in the selection and performance tracking of vendor services, including preparation of requests for proposals and Service Agreements.
Perform regular periodic reviews to ensure all documentation on file is up to date.
Assist with accounts payable, including coding and payment of expenses.
Keep abreast of new developments and industry standards and practices for sustainable building operations.
Arrange uniform dry cleaning and assist with proper and safe disposal of old uniforms.
Staff allocation tracking; timesheets, time in lieu or as required.

Occupational Health and Safety

Assist with scheduling and tracking OHS and other mandatory trainings.
Plan OHS meetings and take detailed minutes.
Assist with Workplace Hazard Inspections enter data to the system and track submissions by the team.
Prepare environmental checklist for properties and track updates in the system.
Arrange annual hearing tests with contractors.
Proactively support BGO's culture of environmental responsibility and social responsibility, and lead efforts to demonstrate the organization's commitment to sustainability and responsibility.
Initiate, organize, conduct, and participate in community and charitable events that involve the building, its tenants or tenant employees.
Any other duties as required from time to time.

Who You Are:

College Diploma an asset
25 years of relevant administration experience;

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Interpersonal skills: Ability to communicate effectively, both orally and in writing; ability to build and maintain cooperative and positive work relationships with a variety of individuals;
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Organizational skills and versatility: Ability to effectively manage time, work under pressure and deal with deadlines; ability to process multiple requests and concurrent priorities, and adapt to new concepts and constant change; attention to detail and accuracy;
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Decision-making skills: Ability to solve problems based on facts and effective reasoning; ability to achieve goals based on a strategic approach; recognized as innovative, with a willingness to manage and adapt to change;
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Computer-related skills: Advanced knowledge of Word, Excel and Outlook.
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Police Clearance: A criminal verification check is required for employment.

At BGO, we recognize that each employee's unique experiences, perspectives, and viewpoints strengthen our ability to create and deliver the best value to our clients, partners and stakeholders/investors and therefore we strongly encourage applicants of all genders, ages, ethnicities, cultures, abilities, sexual orientations and life experiences to apply.

We thank all applicants for their interest in employment with BGO, however only those selected for an interview will be contacted.