Human Resources/office Manager - Sarsfield, Canada - Ontario Inc 2629693

Ontario Inc 2629693

Verified Company

Sarsfield, Canada

3 weeks ago

Posted by:

Sophia Lee

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Description

Human Resource Manager - Job Description

Hours of Work:

The Office Manager will work 37.5 hours per week and as deemed necessary.

The work hours will be from 8:30 am to 4:30 pm on regular weekdays with an unpaid half hour lunch period and two fifteen minute paid breaks.

Salary & Benefits:

The salary will be at the discretion of the owner; the benefits, as per the existing in-home benefit package.

Summary:

The Office Manager is to assist the Administrator

To ensure superior accounting practices for accounts payables, receivables and payroll
To liaise with Residents/Families during admission and annually regarding

Admission Contract.

To liaise with Residents/Families
To ensure Labour Relation and HR matters

Key Performance Measures:

The Office Manager can rely on the following tools to monitor her performance:

Accounts Receivable
Resident Agreement
Resident Satisfaction results
Employee Satisfaction results
Family Satisfaction results
CQI results

Key Accountabilities
The Office Manager is responsible for the following sectors:

Business Planning & Monitoring:

Accountable for:

Participating in the development of the annual business plan, operating budget, marketing plan, and Continuous Quality Improvement (CQI)/Risk Management plan.
Implementing, monitoring, and achieving all approved office budgets and plans, implementing corrective strategies when there is a budget/plan variance to ensure the overall achievement of objectives.
Ensuring that office duties and functions are carried out in a confidential, efficient, accurate and timely manner, in accordance with Sarsfield Colonial Home policies and procedures.

Resident Care and Services:

Accountable for:

The business files of Residents Suppliers, and Service Contracts.
Resolving issues related to Resident/Family complaints which have been raised within the home about the business office.
Promoting the Resident Bill of Rights.

Human Resources:

Accountable for:

Scheduling, job posting
Payroll, Benefit & Group RSP
Employees file confidentiality
Updating lists & communicating administrative information to employees
Monitoring of absenteeism
Reinstructions, disciplines
Followup with staff concerns
All Labour Relations
Ensuring Confidentiality of the employee files

Marketing:

Accountable for:

Actively promoting the home in accordance with prescribed standards, policies and programs.
Representing Sarsfield Colonial Home in the external marketplace in accordance with the values and views of the Company.

Property Management & Supply Chain:

Accountable for (if Administrator is away):

Ensure appropriate supply and maintenance of all office equipment required to effectively operate the business office in accordance with Sarsfield Colonial Home standards and in compliance with legislative and regulatory requirements.

Managerial Accountabilities:

Accountable for:

Establishing effective working relationships with peers by: o Soliciting opinions related to the work environment, potential changes and continuous improvement opportunities. o Participating in building and sustaining a highperforming team whose members are capable of delivering the work to meet performance goals. o Promoting and optimizing teamwork.

Labour Relations:

Accountable for:

Administering the home's collective agreement(s) on a daytoday basis with respect to payroll services and human resources.

General Duties:

Accountable for:

Cochair of the Health & Safety Committee
Taking meeting minutes
Telephone and filing
Attendance to the CQI/Labour
Management / Annual / JHSC
Word Office Computer tasks: letters, memos
Updating lists, emergency bags content and manuals
Newsletters
Any other duties assigned by the Administrator and Assistant Administrator

Key Relationships

Reports to Administrator and Assistant Administrator
Assist the DOC with updating of material and general duties
Interfaces and builds relationships with: o Nursing Services o Recreation Services o Dietary Services o Support Services o Residents/Families

Qualifications

Business accounting courses or equivalent
Previous related experience in a long term care, health facility or retirement home is an asset.
Must be bilingual (French and English)
Must possess excellent written and oral communication skills.
Excellent keyboarding skills required.

Job Types:
Full-time, Permanent

Benefits:

Dental care
Disability insurance
Extended health care
Flexible schedule
Onsite parking
Paid time off
RRSP match
Vision care

Schedule:

8 hour shift
Day shift

COVID-19 considerations:
All Employees are required to get a rapid test done 2-3 times per week as per the Ministry Guidelines.
Everyone entering the building must wear a mask while in the building.

Work Location:
In person