Office & Employee Experience Coordinator - Dartmouth, Canada - Nature's Way Canada

Nature's Way Canada

Verified Company

Dartmouth, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

OFFICE & EMPLOYEE EXPERIENCE COORDINATOR - Full Time Position

The Office & Employee Experience Coordinator is the first point of contact for everyone at Nature's Way Canada (NWC), be it an employee, client, or visitor. This person represents the company and is expected to always do so in a pleasant and professional manner. The Office & Employee Experience Coordinator provides administrative support to the Team, in particular the Leadership Team, and performs general office management duties on behalf of NWC.

The role is varied and hands-on, with responsibility for the delivery of many admin-related tasks and activities across the company.

A self-starter mentality and attention to detail are essential for success in this role.

Please note that this is an office-based role.

Key Responsibilities include the following:

Team Ambassador

This role interacts regularly with all employees across Canada and is critical to the Nature's Way Canada Employee Experience
Acts as a company ambassador by welcoming all new employees, as well as guests, to the Dartmouth Head Office
Coordinates and leads the delivery of the New Employee Orientation process to ensure a running start
Leads and executes all employee related social and charitable initiatives
Coordinates employee recognition activities and long service awards
Professionally represents Nature's Way Canada as an employer of choice

Office Administration and IT-related Tasks

Manages reception desk responsibilities in a pleasant and approachable manner for both telephone and walkin visitors
Provides support to the Leadership Team, including Finance, Operations and the VP/MD, as required
Coordinates preparation for meetings and company events as directed, including arranging meeting space (on or off site), technology set up, ordering catering and refreshments, and any other duties as requested
Point of contact for all employee related activities and office needs such as the lunch program, office supplies, stationery and equipment, and IT requirements (this includes remote employees), and may require running errands from time to time
Is responsible for processing monthly expenses related to the office
Partners with the Finance Department in the processing of cheques and invoices
Actively participates in promoting a safe workplace through participation on the Occupational Health & Safety Committee
Responsible for managing building security with keys, badges, and the like
Liaison for external service providers, including the security company
Point of contact for company ITrelated issues and liaises closely with the Service Desk personnel to coordinate troubleshooting
Other general duties as required

HR Tasks

Supports Recruitment, Selection and Onboarding from an administrative perspective
Liaises with HR to ensure Employee Files are up to date
Partners with HR to ensure new employees are enrolled in the Benefits Plan
Assists with the delivery of Training & Development initiatives, including scheduling, coordinating, and dealing with facilitators, both internal and external
Supports HR administratively with all Wellbeing and DE&I initiatives and activities
Supports business communication with content creation for the internal monthly newsletter, television slideshow, and external LinkedIn posts
Other general duties as required

Job Requirements

Minimum of a college diploma in office administration, business and/or HR required, or a suitable combination of experience and training
Minimum of 5 years' experience working in an office and team environment
Experience supporting senior management is a definite asset
HR administrative experience is a definite asset, such as managing confidential information in a professional manner
Proactive by nature with exceptional attention to detail and superior time management and organizational skills
Ability to manage multiple priorities and work effectively under pressure as required
Excellent interpersonal skills
Selfmotivated and able to work independently or as part of a Team
Excellent communication skills, both verbal and written
Proficiency in MS Office suite (Word, Excel, PowerPoint, Outlook) and solid IT skills
Strong customer service skills and ability to interact professionally with all levels in an organization

What We Offer:

It is Nature's Way of Canada's philosophy to inspire and promote a physically and emotionally healthy workforce. To enhance the health of our team and their families, we've created an environment to foster our philosophy.

All eligible employees receive: