Administrative Assistant - Vaughan, Canada - Sigma Workforce Solutions

Sigma Workforce Solutions
Sigma Workforce Solutions
Verified Company
Vaughan, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description
Job Duties

  • Provide direct administrative and office management support to all members of the executive team, as directed.
  • Maintain work schedules and calendars of executive management, particularly the CEO/President.
  • Prepare travel schedules, book travel arrangements, and make reservations for senior management and executive staff.
  • Coordinate logistics of executive team programs including meetings, seminars, workshops, special projects, and events.
  • Review all documents, reports, and correspondence prepared for executive signatures for format, content, grammar, spelling and make edits as necessary.
  • Prepare draft reports, background documentation, and research.
  • Coordinate office activities.
  • Troubleshoot and/or escalate office administration issues.
  • Receive incoming mail.
  • Review, evaluate, and distribute priority correspondence for executive team.
  • Facilitate communication from department managers, business unit leaders, and project managers.
  • Complete expense reports, pay invoices, and other related duties.
  • Take and transcribe dictation notes.
  • Prepare and review presentations.
  • Present a positive and professional image of the executive office to all visitors, suppliers, inquiries, and other persons.
  • Other duties shall be assigned as required.

Requirements:


  • Post Secondary Diploma in Business Administration, or relevant discipline, required.
  • Secondary School Diploma required.
  • 57 years' experience in an Administrative role preferred.
  • Strong knowledge of office procedures and practices.
  • Keen attention to details.
  • Proficient with Microsoft Office Suite (Outlook, Word, Excel, Power Point).
  • Resourceful and flexible.
  • Proven organizational and time management skills.

Salary:
$17.00 per hour


Schedule:

  • 12 hour shift
  • Monday to Friday
  • Weekend availability

Supplemental pay types:

  • Bonus pay
  • Overtime pay

Ability to commute/relocate:

  • Vaughan, ON: reliably commute or plan to relocate before starting work (required)

Experience:


  • Administrative: 1 year (required)

Work Location:
One location
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