Contract Project Assistant - Toronto, Canada - Board Of Governors of Exhibition Place

Board Of Governors of Exhibition Place

Verified Company

Toronto, Canada

3 hours ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Exhibition Place is Canada's largest entertainment venue, attracting over 5.5 million visitors a year.

The 192-acre site is an integral component of Toronto and Ontario's economy, particularly with respect to conventions, sport, festivals, recreation, culture, and tourism.

Located at Exhibition Place is the award-winning Enercare Centre, Canada's largest exhibition and convention centre which is now LEED Platinum certified, and Beanfield Centre conference venue which is LEED Silver certified.

Since 2004, Exhibition Place has undertaken an environmental stewardship initiative, entitled GREENSmart; which includes the promotion of sustainable development, environmental initiatives, and leading edge green technologies and practices across the site.

Our environmental initiatives have resulted in award-winning recognition across North America, such as the Platinum Waste Minimization Award from the Recycling Council of Canada, and have established Exhibition Place as a world leader in energy-efficient technologies.

Primary Function
Provide administrative and project support to the Capital Works Manager and the division.

Major Responsibilities

Assist with the preparation and/or composition of correspondence, memos, spreadsheets, and reports.
Coordinate project work in progress and scope of work changes by contractors and staff and ensure that all work is executed in accordance with relevant legislation, approved project drawings, specifications, building maintenance and safety standards.
Coordinate and execute all details related to meetings and if required, record minutes and manage any followup issues.
Assist Capital Works Manager with preparation and evaluation of Capital project Tenders, RFPs and RFQs.
Assist with Input and maintain Exhibition Place Capital Projects entries into the City CAPTOR database.
Provide administrative support for the processing of Capital invoices to ensure compliance with the Construction Act timelines.
Assist Capital Works manager with the preparation of addenda and liaise with Consultant, Purchasing and other staff during tendering process.
Follow up with project change notices and change orders to meet contract requirements and coordinate their approvals.
Prepare and coordinate the issuance of inhouse Capital work orders.
Project Coordination activities of small projects as directed by the Capital Works Manager.
Liaise with consultants, contractors, and the City's legal for the preparation and execution of construction agreements.
Provide support with researching information, photocopying, ordering supplies, etc.
Update project accounts, requisitions, invoices, and all other related correspondence.

Required Qualifications

Bachelor of Civil, Mechanical, Electrical or Structural Engineering, and eligible for a membership with the Association of Professional Engineers of Ontario or registration with the Ontario Association of Certified Engineering Technicians and Technologists (OACETT) as a Certified Engineering Technologist or equivalent combination of education and experience in a discipline pertinent to the job function.
23 years' experience in project management, facility construction including new construction and renovation.
Experience in contract administration of construction projects.
Experience utilizing software packages (word processing, spreadsheet and electronic mail).
Good interpersonal skills with the ability to communicate effectively both verbally and written.
Proven customer service skills.
Good interpersonal skills with the ability to communicate effectively both verbally and written.
Good organizational skills including the ability to prioritize and meet strict deadlines with attention to detail.
Proven customer skills.
Possess a valid Class "G" Driver's License.

Diversity, Equity, and Inclusion:

Exhibition Place is committed to fostering an inclusive, accessible environment where all employees and members of the public feel valued, respected, and supported.

We are dedicated to building a workforce that reflects the diversity of the public and the communities in which we live and serve.

Accommodation:

We thank all applicants for their interest in this opportunity. However, only those selected for an interview will be contacted.