Executive Assistant - Burnaby, Canada - 123Dentist

123Dentist

Verified Company

Burnaby, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

123Dentist is Canada's oldest and largest dentist-owned network of dental practices with more than 425 locations nationwide and more than 5,000 employees and growing. We provide Canadian dentists and dental practices with an array of non-clinical support and resources, including accounting, HR, marketing, as well as supply & equipment procurement. By leveraging our unmatched management experience, marketing expertise and state-of-the-art technologies, we allow dentists to take advantage of a practical and effective alternative to practice ownership and focus on what they're best at - being a dentist

Job Overview:

The Executive Assistant will have exceptional organizational and time management skills, be able to support the needs of the executive leadership team and manage the busy day-to-day operations of the office.

Responsibilities and Duties:

Calendar management for the Executive Leadership Team with a high degree of anticipation for changing priorities and in the strictest confidence
Plan and arrange travel for the Executive Team, including booking, itineraries and managing reservations
Managing Executives expenses and visa reporting on a monthly basis
Prepare and edit documents & presentations via Microsoft Word, PowerPoint, Excel, etc.
Assist with onboarding and offboarding of corporate employees
Manage petty cash
Develop and sustain strong relationships with internal stakeholders (other members of the Executive Teams and Head Office colleagues/staff) and external stakeholders (clients, guests, vendors, etc.)
Assist with meeting planning and coordination; scheduling meeting rooms, arranging for audiovisual needs, catering, organizing materials, etc.
Administrative support as required & any other duties as assigned by your leader or the Executive Leadership Team
Any other duties as assigned

Education, Credentials, Qualifications:

5 or more years of experience in a similar executive assistant capacity at a high volume/busy professional office
Postsecondary diploma and/or relevant education, training or experience
Proficiency in Microsoft Office (Outlook, Word, Excel and Power Point) with proven ability to learn customized software/tools.
Polished and professional business communication skills
Quick learner and works well independently and in a team setting
Experience with Executive / C-Suite calendar management and managing travel is a strong asset

Required Skills & Abilities:

Able to exercise discretion in sensitive and highly confidential situations
Strong influencing, interpersonal and diplomacy skills with a high comfort level in dealing with senior executives and individuals at all levels
Excellent organizational, time management and priority setting skills in order to manage competing priorities
Multitasking and prioritizing a must while working simultaneously on different projects and tasks
Strong verbal and written communication skills in order to prepare reports, correspondence, presentation and other communication material.
Ability to maintain confidentiality at all tines when dealing with Executives documents, calendars, etc.
Excellent computer skills; high degree of competency working with Word, Excel, PowerPoint
Ability to take initiative and be flexible in responding to needs as they arise
Ability to work after hours and on weekends as required.
Ability to be intuitive and anticipate the needs of the Executives.

Working Conditions:

Fulltime permanent offer employment in a dynamic, growthoriented, entrepreneurial business
Highly competitive compensation package and extended benefits plan
Fun, high energy, collegial and professional work environment.
We are an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees._

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