Administrative Assistant Iii - Burnaby, Canada - Metro Vancouver

Metro Vancouver

Verified Company

Burnaby, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Position Status:
Auxiliary (Temporary assignments on an on-call basis)
(This position to last not later than December 31, 2023, with the possibility of extension)

Department:
Human Resources and Corporate Services

Employee Group:
Teamsters Local 31

Location:4515 Central Boulevard, Burnaby

Salary Range/ Wage Rate:
PG 15 $ $30.94 hourly

Our Human Resources and Corporate Services Department is seeking a proactive, organized, service-oriented professional to provide front line temporary administrative support throughout the organization on an on-call basis. Assignments vary from one day to several weeks, providing coverage for short-term leaves, special projects or to assist with additional workflow.

This role:

Provide administrative support in one of many departments (Liquid Waste Services, Water Services, Solid Waste Service, Financial Services, Parks & Environment, Planning & Housing Services, Project Delivery, Indigenous Relations, External Relations, Corporate Services, Invest Vancouver, Corporate Safety or Fleet Services at various sites throughout the region).
Perform clerical and secretarial duties with accuracy including drafting routine correspondence, maintaining excel tracking sheets and reports, formatting and proofreading.
Perform routine calendar maintenance in Outlook including scheduling meetings and managing multiple calendars.
Maintain departmental files using an electronic records information system ensuring compliance with corporate records management standards.
Process incoming mail and invoices; order and maintain stationery and office supplies; arrange catering; manage travel and training requests.
Provide meeting support including preparation and printing of agendas and meeting materials. Minute taking experience would be an asset.
Process time entry and work orders.
Performs other related duties as required.

To be successful, you have:

Successful completion of grade 12, including or supplemented by business and administrative courses, combined with considerable related experience OR an equivalent combination of education, training and experience.
Considerable knowledge of clerical practices and procedures.
Proficient in the use of Microsoft 2016 Office Suite (Word, Excel, PowerPoint, Outlook).
Ability to complete routine administrative duties with mínimal supervision.
Ability to process clerical work of a complex and technical nature.