Administrative Assistant Iii - Burnaby, Canada - Metro Vancouver

Metro Vancouver
Metro Vancouver
Verified Company
Burnaby, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description

Position Status:
Auxiliary (Temporary assignments on an on-call basis)
(This position to last not later than December 31, 2023, with the possibility of extension)


Department:
Human Resources and Corporate Services


Employee Group:
Teamsters Local 31


Location:4515 Central Boulevard, Burnaby


Salary Range/ Wage Rate:
PG 15 $ $30.94 hourly


Our Human Resources and Corporate Services Department is seeking a proactive, organized, service-oriented professional to provide front line temporary administrative support throughout the organization on an on-call basis. Assignments vary from one day to several weeks, providing coverage for short-term leaves, special projects or to assist with additional workflow.

This role:


  • Provide administrative support in one of many departments (Liquid Waste Services, Water Services, Solid Waste Service, Financial Services, Parks & Environment, Planning & Housing Services, Project Delivery, Indigenous Relations, External Relations, Corporate Services, Invest Vancouver, Corporate Safety or Fleet Services at various sites throughout the region).
  • Perform clerical and secretarial duties with accuracy including drafting routine correspondence, maintaining excel tracking sheets and reports, formatting and proofreading.
  • Perform routine calendar maintenance in Outlook including scheduling meetings and managing multiple calendars.
  • Maintain departmental files using an electronic records information system ensuring compliance with corporate records management standards.
  • Process incoming mail and invoices; order and maintain stationery and office supplies; arrange catering; manage travel and training requests.
  • Provide meeting support including preparation and printing of agendas and meeting materials. Minute taking experience would be an asset.
  • Process time entry and work orders.
  • Performs other related duties as required.

To be successful, you have:


  • Successful completion of grade 12, including or supplemented by business and administrative courses, combined with considerable related experience OR an equivalent combination of education, training and experience.
  • Considerable knowledge of clerical practices and procedures.
  • Proficient in the use of Microsoft 2016 Office Suite (Word, Excel, PowerPoint, Outlook).
  • Ability to complete routine administrative duties with mínimal supervision.
  • Ability to process clerical work of a complex and technical nature.
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