Administrative Assistant - Kingston, Canada - Queen's University

Queen's University

Verified Company

Kingston, Canada

1 week ago

Posted by:

Sophia Lee

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Description

About Queen's University

Queen's University is the Canadian research intensive university with a transformative student learning experience. Here the employment experience is as diverse as it is interesting.

We have opportunities in multiple areas of globally recognized research, faculty administration, engineering & construction, athletics & recreation, power generation, corporate shared services, and many more.

Come work with us
Job Summary

A Brief Overview

Reporting to the Director, Environmental Health and Safety, the Administrative Assistant provides overall administrative, planning and operational support for the Department of Environmental Health and Safety.

The incumbent is responsible for direct administrative support for the Director, including planning and maintaining their schedule. This position performs various accounting activities including processing purchase orders, cheque requisitions, expense reimbursements and deposits. This position also reconciles various accounts including operating accounts, cell phone bills, and procurement cards. Other administrative duties include

Job Description:

What you will do
Provides general administrative assistance to senior staff in the department. Responds to inquiries, and initiates and prepares correspondence as required.

Provides general office support to faculty and/or staff members by arranging meetings, special events, and appointments.

Prepares necessary background information required for meetings such as agendas, minutes, briefing notes and reference documents.

Schedules interviews and performance reviews for faculty and/or staff.

Creates and/or maintains a variety of databases. Performs analysis, and prepares reports and statistics. Required Education
Three-year Community College Diploma or Three-Year Bachelor Degree, or equivalent. Required Experience
More than 2 years and up to and including 3 years of experience. Consideration may be given to an equivalent combination of education and experience.

Job Knowledge and Requirements

Practical and applied knowledge of specialized methods and processes that are typically acquired through a combination of technical or academic qualification and/or work experience.

Provide consultation and advice on non-straightforward and/or complex issues.

Interaction with others typically requires interpersonal skills and the ability to understand and influence.

Adapt messages to meet the needs of the intended audience.

Build relationships, trust and credibility.

Manage own work and may train and review the work of casual employees, work study students and/or volunteers, to see commitments through to completion.

Contribute to setting work priorities and direction, supporting the team in achieving goals and objectives.

Participate in project team meetings and develop individual project plans.

Lead procedural or technological change within a unit.
Identify new problems and seek information and input to fully understand the cause of problems.

Identify opportunities to improve the effectiveness and efficiency of work processes.

Draw logical conclusions and provides opinions and recommendations.

Research equity, diversity, accessibility and inclusion resources and best practices relevant to the job and unit operations in order to inform evidence-based planning.

Commitment to principles of equity, diversity, accessibility, inclusion, Indigenization and human rights for equity deserving groups.
Employment Equity and Accessibility Statement