Documentation Archivist - Mississauga, Canada - SGS

SGS

Verified Company

Mississauga, Canada

3 days ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Company Description

WE ARE SGS - THE WORLD'S LEADING TESTING, INSPECTION AND CERTIFICATION COMPANY. WE ARE RECOGNIZED AS THE GLOBAL BENCHMARK FOR QUALITY AND INTEGRITY.

OUR 89,000 EMPLOYEES OPERATE A NETWORK OF 2,600 OFFICES AND LABORATORIES, WORKING TOGETHER TO ENABLE A BETTER, SAFER AND MORE INTERCONNECTED WORLD.

Job Description:

Assure records stored internally and externally are easily retrievable at no mistake cost to SGS. Request data destruction after 5 years period from C of A is reached or as requested by client.

Scan records to Intact system
Archive records and maintain filing list for records stored in outside storage location.
Communicate with outside storage location supplier for archiving, retrieval and destruction. Evaluate the supplier as per SOP QAM213 Evaluation of suppliers.
Arrange copies of records as per C of A order (client request) and send to client. Assures time is accounted for the activities to charge clients.
Send records to an approved offsite storage location on client request
Provide Scan Packet Cover Sheet and Raw Data Cover Sheet
Retrieve and refile records when requested
Provide testing record for client and SGS personnel
Maintain Record Retrieval Log
Provide mutual backup support to other members in the team as required
Process incoming and outgoing mail when assigned
Communicate in a timely manner on all levels with information that is needed to make a quick decision.
Attend training sessions and ensure that training binder is current. Have a training record for every SOP version executed; If absent during training sessions, ensure training is performed and documented.
Ensure that client requests are dealt with effectively
Keep the working area clean and organized
Provide training to others when delegated
Assist with Reception coverage as needed
Assist with the preparation of courier shipments
Prepare and supply the scanning cover sheets as per request

Qualifications:

Education:

College Diploma:
For this position is the organization skills, systematizing and being detailed oriented not to make mistakes important and not so much the education

Experience: Experience in organization of records is preferred; detailed work assignments and longtime focus in previous employment assignments.
An Archivist who has proven record of bringing effectiveness to processes and ability to be detailed and focused on any job assigned.
An Archivist who has excellent organization skills and is detail oriented. Systematization is his/her strength. Likes a repetitive work. Can improve a process to a high effectiveness.
Must be able to read, understand and follow work instructions in a safe, accurate and timely manner.
Proven ability to manage and coordinate multiple projects in a fastpaced, highly professional environment.
Ability to work well with others & independently.
Proven time management skills and a strong attention to detail.
Works well under pressure.
Extended hours and shift work may be required from time to time.
Ensures full compliance with the company's Health & Safety, Code of Integrity, and Professional Conduct policies.
Appropriate attitude, constant vigilance, attention to detail and following Training SOP for training and training records.

Additional Information