Intermediate Administrator, Human Resources - Ottawa, Canada - University of Ottawa

University of Ottawa
University of Ottawa
Verified Company
Ottawa, Canada

1 month ago

Sophia Lee

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Sophia Lee

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Description
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Job Type:

Employee

Duration in Months (for fixed-term jobs):
N/A


Job Family:
Human Resources Operations


of Open Positions:
1


Faculty/Service - Department:
HR


Campus:
Main Campus


Union Affiliation:

SSUO

Date Posted:
February 26, 2024


Closing Date:
March 08, 2024

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above


Hours per week:
35


Salary Grade:

SSUO Grade 07


Salary Range:
$55, $69,783.00

Job Description Summary


About the Faculty of Education:


The Faculty of Education, along with its commitment to the promotion, advancement and dissemination of knowledge in the field of education in general, is actively involved in teacher training.

Located on the unceded ancestral lands of Algonquin peoples, the Faculty of Education is proud to promote equity, diversity, and inclusion.

Moreover, according to the latest QS ranking, our faculty is ranked among the top 100 in the world, and fifth in Canada, for research.

Position Purpose


Reporting to the Intermediate Generalist of Human Resources, the incumbent performs a variety of activities to support the human resources and payroll operations of the sector while ensuring compliance with related policies and procedures.

Assist with other administrative functions (maintenance of office equipment, mail distribution, etc.) as required.

In this role, your responsibilities will include:

  • Payroll: Coordinate the payroll process for various employee groups within the sector, monitor payroll workflow, track daily activities, monitor compliance with related policies and implement changes as requested in order to ensure integrity and transparency of the payroll process. Prepare and submit requests for remuneration and other documentation necessary to initiate required action in employee records in order to minimize the possibility of an interruption in the employee's pay. Verify payroll reports for accuracy and liaise with central Payroll service to reconcile any inconsistencies. Identify and resolve any discrepancies related to payroll information to minimize the possibility of a negative impact on the affected employee.
  • Human resources: Prepare and submit all forms and documentation necessary for the generation of contracts to ensure the continuity in the employee's pay. Liaise with central Human Resources to stay abreast of any changes in general policies and procedures related to human resources and payroll administration. Coordinate the process for the Work Study program (from posting to cost recovery) to support operational needs of the sector. Provide guidance to managers to facilitate onboarding and develop tools for effective management of workstudy hours.
  • Information and client service: Provide information to internal clients on various human resources and payroll processes, deadlines and policies to ensure that these are well understood and properly implemented.
  • Records management: Maintain an effective filing and records management system to preserve discretion of highly confidential information for personnel of the sector and to ensure that complete and accurate documentation is available for future reference or audit purposes.

What you will bring:

  • Knowledge of administration and human resources principles normally acquired through postsecondary studies in a related discipline or an equivalent combination of education and work experience.
  • Minimum 2 years of demonstrated experience in a similar role.
  • Experience in a human resources environment.
  • Experience with and understanding of payroll principles.
  • Experience in producing reports.
  • Ability to produce high quality work under pressure while meeting strict deadlines.
  • Strong interpersonal and communication skills.
  • Strong organizational skills.


  • Bilingualism

  • French and English (spoken and written).

Key Competencies at uOttawa:
Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:
Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.


Teamwork and Cooperation:
Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note:
if this is a union position: The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click

here

to find out more.

Prior to May 1, 202
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