Payroll Administrator - Ottawa, Canada - Carefor Health & Community Services

Carefor Health & Community Services
Carefor Health & Community Services
Verified Company
Ottawa, Canada

1 month ago

Sophia Lee

Posted by:

Sophia Lee

beBee Recruiter
Description

The Opportunity - Payroll Administrator


The Payroll Administrator is responsible for ensuring that all employees are paid in accordance with Carefor's bi-weekly payroll schedule and in accordance with the terms & conditions of employment as prescribed by Collective Agreements, Carefor policy, employment contracts, and legislative requirements.

Primary tasks include preparing and verifying payroll data, processing employee payments, preparing T2200 and ROEs, assisting the supervisor in annual pension reconciliations and adjustments and T4 preparation, monthly and annual payroll reconciliations, journal entries, and payroll remittances.


You will make an impact in the following ways:

  • Complete the full payroll function ensuring all employees receive applicable wages and benefits per schedule
  • Work in liaison with Human Resources and other departments to administer group benefits including pension, enroll/terminate employee coverage, and ensure pay and personnel records are accurate and up to date
  • Complete, store, and maintain all payroll records and information according to governing legislation and for audit purposes
  • Issue ad hoc, monthly, quarterly, and annual reports
  • Prepare payroll remittances as required by legislation or agreement within the timeframes required and reconcile payroll records to monthly statements
  • Maintain employee time records and calculate vacation, compensation, leaves of absence, pension, and records of employment
  • Enter and verify payroll information submitted from multiple sources Monitor changes in payroll legislation, policies, and procedures
  • Respond to employees' inquiries regarding pay and benefits; maintain record of inquiries and process terminations and prepare Record of Employment as required
  • Validate and ensure all wage changes are properly processed
  • Assist with yearend reconciliation and reports. Prepare T2200 for eligible employees.
  • Follow all policies and procedures as required while maintaining a healthy and safe working environment
  • Provide support and backup for the other payroll positions
  • Liaise with Payroll at other Carefor sites to support shared workers
  • Other payroll duties and projects as assigned

What we offer you:


  • Defined Pension Plan with the Healthcare of Ontario Pension Plan (HOOPP)
  • Competitive base salary
  • Health and dental benefits
  • Defined benefit pension program
  • Flexible schedule and work arrangements
  • Work life balance
  • Employee assistance program
  • Professional development opportunities
  • A collaborative team culture that supports making a difference in the lives of our clients

We are looking for an individual who:

In our fast-paced, responsive, and caring environment, we are looking for a self-starter who has the experience and ability to jump in on day one with energy and passion to advance best practices.

You will not be daunted by the various areas we would like you to focus on, as you enjoy the challenge of knowing there is always a list of priorities, and you enjoy supporting and working with a small team to accomplish great things.

- year college diploma in business/payroll administration or a similar or an acceptable combination of education and experience.

The following items describe important experience and competency areas you will have demonstrated in your current or previous roles to be successful in this role:

  • Excellent interpersonal and communication skills; professional, diplomatic, and confident with a proven ability to work with individuals across all levels of the organization and external stakeholders.
  • High level of accountability and proven capability to work with highly sensitive and confidential information
  • Superior attention to detail
  • Excellent organizational and time management skills with the proven ability to manage competing demands
  • Experience working with financial data as well as budget and invoice management
  • Technical literacy including experience with Microsoft Office Suite
  • Ability to work in a team environment keeping others informed and anticipating needs is essential, while maintaining willingness to contribute and help others
  • Ability to work independently and with mínimal direction
  • Good problemsolving and decisionmaking skills

You will need to have:


  • Payroll certification required (PCP or CPM) or a postsecondary diploma in a business/payroll administration program of three years or greater
  • A minimum of 3 years' experience supporting a complex multisite payroll environment with multiple unions.
  • Excellent communication (both written and verbal) and interpersonal skills with a proven effective customer service focus.
  • Proficiency in Microsoft Excel
  • In depth knowledge of Ontario Employment Standards and other applicable legislation
  • Ability to handle confidential information and work under pressure with tight deadlines
  • Experience working in a team oriented collaborative environment
**If you have the following it wou
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