Executive Assistant - Burnaby, Canada - Hedgehog Technologies Inc.

Description

About the Administrative Assistant position:

We are looking for a reliable Administrative Assistant who will undertake a broad set of administrative and clerical tasks, such as providing support to our leadership team and managers, assisting in daily office needs and managing our company's general administrative activities, particularly making travel and meeting arrangements of the four leadership team members and engineering manager, preparing reports and maintaining appropriate filing systems.

You will have to ensure the efficient and smooth day-to-day operation of our office.

You should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel and office equipment.

It is also required to have previous experience as an administrative assistant and familiarity within our industry.


Administrative Assistant responsibilities are:

• Arrange travel, calendars, and logistics for offsitemeetings
• Assist with event planning
• Arrange events, appointments and travels
• Maintains office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Participate in the preparation of regularly scheduled reports
• Organize contact lists and filing systems
• Meet and support visitors
• Help clients and company representatives contact each other
• Review and update office policies and procedures
• Prepare and submit expense reports
• Some bookkeeping

Administrative Assistant requirements are:

• 3+ years' experience working on an Administrative Assistant, Virtual Assistant or other relevant position
• Significant experience with office management systems and procedures, as well as with office equipment, such as printers and computers
• Good practical experience with MS Office, particularly MS Excel and MS PowerPoint
• Strong time management and problemsolving skills with the ability to prioritize work
• Outstanding written and verbal communication skills, with close attention to detail
• Strong organizational skills
• Strong organizational skills

with the ability to multi-task

• High School degree; additional qualification as an Administrative Assistant or a Secretary will be a bonus
• Experience with Ajera, Hubspot or Quickbooks is a plus
• Experience as an accounting clerk/assistant is a plus