Executive Assistant, Floater - Montréal, Canada - Egon Zehnder

Egon Zehnder

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

The Opportunity

What You'll Do

EA Coverage_
Manage complex calendars and prioritize meetings/calls as needed.
Prioritize conflicting needs; handle matters expeditiously, proactively, and followthrough on timesensitive projects to successful completion.
Provide a bridge for smooth communication between the consultant and external/internal team members.
Compose, prepare, and edit confidential correspondence.
Work closely and effectively with consultant and research stakeholders to ensure deadlines are met and client needs are served.
Perform additional administrative support activities, including but not limited to, fielding telephone calls, receiving and directing visitors, event planning, and other adhoc projects as requested.
Assist accounting department with billing, client invoicing, and receivables.
Build positive relationships and interface regularly with highlevel executives involved in highly confidential projects.

_Administrative Support _

Database Management_
Diary booking management: phone calls/inperson meetings, interviews, and presentations.
Record entry and record updating.
Upload documents/content to Person Records, Assignment/Project Records, Event Records.
Travel and Expenses_
Assist with compiling documents for travelrelated meetings.
Manage expense reports for assigned Consultants from start to submission.
Adhoc Administrative Assistance_
Printing/Binding
Administrative support for various virtual and/or inperson events (holiday parties, staff offsites, client events, business development events, etc.)
Other administrative projects assigned by the Executive Assistant(s)

Requirements:

What We're Looking For

Bachelor's degree preferred
One year of experience in administrative function preferred, ideally within in a professional services firm.

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Organized multi-tasker: able to manage multiple projects with set deadlines as time management, pattern recognition, prioritization, diligent attention to detail and judgment are critical in this role.
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Resourceful problem solver: ability to work in ambiguous environments and comfortable with the unknown, as well as work well under pressure, solve problems.
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Self-starter: highly motivated, excellent work ethic and self-assured, not easily thrown, able to think on your feet.
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Strong communicator: Exceptional interpersonal and communication skills (both oral and written). Ability to interact professionally with executive stakeholders and colleagues alike.
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Natural collaborator: desire to help foster and preserve a company culture where all are welcome, included, and given the opportunity to succeed. Collaborative team player, with a track record of maximizing the team as well as individual performance.

About Us

Egon Zehnder is the world's preeminent executive search and leadership advisory firm, inspiring leaders to navigate complex questions with human answers.

We help organizations get to the heart of their leadership challenges and offer honest feedback and insights to help leaders realize their true being and purpose.

We believe that together we can transform people, organizations and the world through leadership.

What It's Like to Work Here
We operate as one unified team with expertise across industries, functions and geographies. Our organization can be described as high performing and collaborative combined with a caring and respectful culture.

We are proud to have made connections and live our values through our Employee Resource Groups and DE&I initiatives:

EZ+ at Egon Zehnder
LGBTQ+ at Egon Zehnder

HOLA

Hispanic / LatinX Organization for Leadership Advancement

AZN

Asian American, South Asian or Pacific Islander at Egon Zehnder

EZLiving

Healthy Lifestyle
Families at Egon Zehnder

Our Offices
Since its founding in a Zurich townhouse in 1964, Egon Zehnder has grown to 63 offices in 36 countries. We have 2300 global employees (450 in the US and 83 in Canada).

Our North American Offices include Atlanta, Boston, Chicago, Dallas, Houston, Los Angeles, Miami, New York, Palo Alto, San Francisco, and Washington D.C.

Benefits

Hybrid work model, 50% in office / 50% remote
Annual RRSP employer contribution
Comprehensive Health Plan medical, dental, vision, life insurance, longterm disability
Employee Assistant program (EAP)
Employee Wellness Program
Maternity leave topup
Paid parental leave
Personal Time Off paid vacation, sick time, personal days
Paid holidays including week off between Christmas and New Year's (at the firm's discretion)