Office Manager - Ottawa, Canada - Ozonet 03 Inc.
2 weeks ago
Description
Responsibilities:
Reception and Communication:
Greet and assist visitors, clients, and employees who come to the office. Answer incoming phone calls, take messages, and direct calls to the appropriate personnel.
Office Organization:
Maintain a clean and organized office environment. Ensure office supplies are adequately stocked and order additional items when needed.
Data Entry and Record Keeping:
Input and manage data in spreadsheets, databases, or other systems. Maintain accurate records and files for easy retrieval and reference.
Document Preparation:
Draft, edit, and format various documents, including memos, letters, reports, and presentations. Proofread materials for accuracy and proper formatting.
Mail Handling:
Sort and distribute incoming mail and packages. Prepare outgoing mail and packages for delivery or shipment.
Appointment Scheduling:
Assist in scheduling appointments, meetings, and conference room bookings. Coordinate calendars and send meeting reminders.
Filing and Organizing:
File documents and paperwork in an organized manner. Develop and maintain efficient filing systems for easy access.
Office Equipment Maintenance:
Monitor and ensure the proper functioning of office equipment such as printers, copiers, and fax machines. Arrange for repairs or maintenance when necessary.
Office Assistance:
Support other staff members and departments as needed. Provide assistance in various tasks, including basic research, data analysis, and coordination of projects.
Errands and Supplies:
Run office-related errands, such as purchasing supplies or picking up packages.
Customer Service:
Assist in providing a positive and professional customer service experience for clients and visitors.
Requirements:
- High school diploma or equivalent; additional education or certifications in office administration or related fields are a plus.
- Proven experience as an office assistant or in a similar administrative role is beneficial but not always required.
- Excellent communication skills, both verbal and written.
- Strong organizational abilities and attention to detail to manage tasks effectively.
- Ability to handle multiple tasks and prioritize work to meet deadlines.
- Positive and proactive attitude with a willingness to learn and adapt to new challenges.
- Excellent interpersonal skills and the ability to work well within a team environment.
- Discretion and integrity in handling confidential information.
- Punctuality and reliability in attendance and completing assigned tasks.
Salary:
$22.64-$24.73 per hour
Benefits:
- Dental care
- Extended health care
- Onsite parking
- Paid time off
- Work from home
Schedule:
- Monday to Friday
Supplemental pay types:
- Bonus pay
Education:
- Bachelor's Degree (preferred)
Language:
- English (preferred)
Ability to Commute:
- Ottawa, ON (required)
Ability to Relocate:
- Ottawa, ON: Relocate before starting work (required)
Work Location:
In person
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