Administrative Assistant - London, Canada - Western University
Description
Classification & Regular Hours:
Hours per Week: 35
Salary Grade:
Level M
About Western:
Since 1878, Western University has been committed to serving our communities through the pursuit of academic excellence and by providing students, faculty, and community members with life-long opportunities for intellectual, social, and cultural growth.
We seek excellent students, faculty, and staff to join us in what has become known as the "Western Experience" - an opportunity to contribute to a better world through the development of new knowledge, new abilities, new connections, and new ways to make a difference.
About Us:
The Faculty of Health Sciences ((FHS) is a large, diverse, and comprehensive unit, comprised of six Schools (Nursing, Kinesiology, Health Studies, Physical Therapy, Occupational Therapy and Communication Sciences and Disorders), a large Interdisciplinary Graduate Program in Health and Rehabilitation Sciences and four Research Centres.
Following an administrative alignment, the schools in the rehabilitation sector - Communication Science & Disorders (CSD), Occupational Therapy (OT) and Physical Therapy (PT) have agreed to a new integrated Administrative Structure.
Reorganizing the administrative resources, while supporting the mandate and uniqueness of each school will be a key goal and deliverable the integrated administrative team.
Responsibilities:
Supporting the Rehabilitation Sector Schools (Schools of Physical Therapy, Occupational Therapy and Communication Sciences and Disorders), the Administrative Assistant will assist with the day-to-day interactions with students, faculty, and staff within the Rehabilitation Sector Schools which include (but not limited to) front-desk responsibilities.
The Administrative Assistant will assist with administrative activities in the department, provide back-up support for other administrative roles in each of the Schools, and respond to general inquiries.
The Administrative Assistant will handle incoming and outgoing mail in a confidential and timely manner, ensure that supplies inventories are adequate and maintained, and assist with the preparation and processing of any required and support room bookings, scheduling, and a variety of other administrative tasks.
The role will assist with the coordination of meetings and events, ensure any required resources are available, and that any associated documentation is prepared.
Qualifications:
Education:
- 2 year Community College Diploma in an administrative field
Experience:
- 3 years of administrative experience providing customer service in an academic and/or health care environment
Knowledge, Skills & Abilities:
- Knowledge of general office procedures
- Written and verbal communication skills to express ideas clearly, and adapt
- Verbal and written communication skills to clearly express ideas in an objective manner, and adapt communication style to suit the situation and audience
- Intermediate computer skills in Microsoft Office Suite, with the ability to learn and use software programs
- Ability to maintain a positive, outgoing attitude with genuine customer service orientation
- Ability to follow formal business practices with high attention to detail
- Ability to multitask and maintain an organized and effective personal work environment
- Adapts readily and effectively to changing priorities and demands
- Personable and courteous in working relationships with colleagues, students and the public
- Demonstrated ability to understand and resolve external and internal partner issues
- Ability to work independently and effectively as a member of the team to achieve department goals
- Ability to work in a manner that is compliant with confidentiality requirements
Union Statement:
Western Values Diversity:
Accommodations are available for applicants with disabilities throughout the recruitment process. If you require accommodations for interviews or other meetings, please contact Human Resources or phone
Please Note:
We thank all applicants for their interest; however, only those chosen for an interview will be contacted.
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