Specialist, Academic Administration - Ottawa, Canada - University of Ottawa

University of Ottawa

Verified Company

Ottawa, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

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Job Type:Employee

Duration in Months **(for fixed-term jobs):
N/A

Job Family:

Academic Administration

# of Open Positions:

1

Faculty/Service - Department:

Registrar, Operations, Registrations and Systems, Business Experts II

Campus:

Main Campus

Union Affiliation:

SSUO

Date Posted:

mars 07, 2024

Closing Date:

mars 18, 2024

Note:
Applications will be accepted until 11:59 PM on the day prior to the Posting End Date above

Hours per week:

35

Salary Grade:

SSUO Grade 10

Salary Range:

$75 743,00 - $95 678,00

About Student Affairs:
There's nothing more rewarding than helping future generations reach their full potential at a world-class university.

With our wide variety of career opportunities and professional development pathways, we're sure that you'll enjoy the experience as much as our students do.

Position purpose:

Coordinate online registration to ensure optimal use by users, students and faculties, while ensuring data integrity of the registration system in accordance with program and course requirements.

Support the Manager, Registration and Systems Management, by suggesting improvements to the various software packages used. Act as a consultant and provide training to faculties and students.

In this role, your responsibilities will include:

Support the Manager, Registration and Systems Management, by suggesting improvements to the various software programs used in the course of his/her duties in order to achieve the sector's objectives.
Ensure that the online registration process is effective and efficient by, among other things, planning service requests with a view to improving service quality and the student experience.
Act as a consultant and provide training to faculties and students in the use of the online registration system and course curriculum to maintain data integrity in line with program and course requirements, and to meet GES and FESP operational and strategic objectives.
Recommend and implement improvement processes for online registration to meet GES and FESP operational and strategic objectives.
Maintain data in online registration systems to ensure integrity of information and consistency with Senate decisions and University rules.
Be responsible for creating and updating course changes and curriculum requirements to provide optimal user support and uptodate information.
Develop and offer targeted and adapted training in the use of the online registration system and course curriculum to increase user autonomy and promote optimal use of the systems.
Coordinate the production of the directory with Web Managers and the Communications Officer to ensure effective, accessible and rapid communication with users.
As required, participate and/or lead special projects or GES initiatives.

What you will bring:

Postsecondary diploma in administration, management or other relevant discipline.
Analytical and problemsolving skills.
Ability to work as part of a team.
Effective communication skills.
Organized.
Autonomy.
Thoroughness and attention to detail.
Internal and external customer orientation.
Oral and written bilingualism.

Key Competencies at uOttawa:

Here are the required competencies for all or our employees at uOttawa:

Planning:
Organize in time a series of actions or events in order to realize an objective or a project. Plan and organize own work and priorities in regular daily activities.

Initiative:
Demonstrate creativity and initiative to suggest improvements and encourage positive results. Is proactive and self-starting. Show availability and willingness to go above and beyond whenever it is possible.

Client Service Orientation:
Help or serve others to meet their needs.

This implies anticipating and identifying the needs of internal and external clients and finding solutions on how to meet them.

Teamwork and Cooperation:
Cooperate and work well with other members of the team to reach common goal(s). Accept and give constructive feedback. Able to adjust own behaviour to reach the goals of the team.

Note:

if this is a union position:The hiring process will be governed by the current collective agreement related to the union affiliation noted above; you can click here to find out more.

Prior to May 1, 2022, the University required all students, faculty, staff, and visitors (including contractors) to be fully vaccinated against Covid-19 as defined in Policy 12- Covid-19 Vaccination.

This policy was suspended effective May 1, 2022 but may be reinstated at any point in the future depending on public health guidelines and the recommendations of experts.