Administrative Assistant/project Coordinator - Winkler, Canada - Nor-Tec Group

Nor-Tec Group

Verified Company

Winkler, Canada

1 week ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Administrative Assistant/Project Coordinator
Nor-Tec Group is a full-service electrical contractor. We have been servicing Winnipeg and the far reaches of most of Manitoba for over 35 years.

Our experience has been from Institutional projects to Industrial projects to Municipal projects and a variety of Manufacturing Plant projects.

We are well versed in servicing all of the electrical needs for a wide variety of clients.

We are looking for an Administration Assistant/Project Coordinator to assist our Project Managers and other support staff at the Boundary Trails Health Centre Construction Site.

We provide a unique experience to those looking to gain exposure in a dynamic organization.

We are a leader in the construction industry, equipping our team of skilled professionals with vision, guidance and tools, required to bring construction projects to life.

Working side by side with our team of Project Managers and Superintendents, you will provide project coordination support to the project team.

Responsibilities of the position would include:

Plan/Schedule meetings and take detailed minutes
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Maintain contact lists
Provide general support to visitors
Act as the point of contact for internal and external clients
Receiving purchase requisitions from Project Managers and field staff.
Track and log shop drawings, site instructions and RFI's.
Communicate information both verbally and written to staff and subtrades.
Ability to collaborate and communicate with others including staff and subtrades.
Assist with record keeping and managing shipments.
Participate in project scheduling and planning.
Assist with preparing reports, and Safety
Other job duties as assigned.

Qualifications and skills of the position would include:

Proven experience as an Administrative Assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, MS Word, MS Outlook in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multitask
High School degree; additional qualification as an Administrative assistant or Secretary will be a plus
Proven ability to think critically and resolve conflicts that may arise between shared information with subtrades.
Proven ability to work within a team and independently with mínimal supervision.
Ability to manage and prioritize multiple tasks meeting tight deadlines.

Assets of this position would include:

Experience in the Construction Industry.
Knowledge of the Construction industry practices and standards.
Currently enrolled in a registered coop program (CET, Construction Management program) is an asset. A combination of skills, experience and education are considered.