Office Agent - Montréal, Canada - Ville de Cote Saint-Luc
Description
PRINCIPAL FUNCTION:
The work consists of undertaking, in one or several fields such as the budget, personnel, counter services, files and other activities of administrative and operational support, various duties related to general office work.
Employment Type:
Temporary
Salary and benefits:
According to the collective agreement
Schedule:
Monday to Friday from 8:30am to 4:30pm, Full-time: 35h/week
DETAILS OF POSITION
- Maintain registers, indexes, files, organizational charts, etc., draw up tables, lists, etc.; ensure the follow up of expiration date of invoices, statements, reports and other documents and exercising, by these means, administrative and operational controls.
- Open, prepare and maintain up-to-date files, coordinate the progress and ensure that files treated contain the backup and necessary information.
- Code and index, with the pre-established backup systems, documents and other data; establish, when required, references which permit the tracing of information.
- Obtain any documentation relative to the activities; control the movement of this documentation.
- Complete, verify or certify various forms, waybills, invoices, requisitions, timesheets, files, equipment tickets, accident reports, exam notebooks, traffic tickets, advice slip, assiduity summaries; maintain property inventory, etc. and ensure their conformity with the rules or instructions.
- Prepare, with established data, claims, adjustment statements, notices, etc.
- Emit certain licenses, work cards, receipts, etc. and give out certificates and other similar documents after ensuring their conformity with the necessary requirements.
- Perform and/or verify, with the aid of established and precise data, the calculations of billings, estimations and work progressions, manpower and material fees, interest, balance with different accounts and invoices.
- Compose and verify correspondence and reports pertinent to the activities.
- Produce and conduct the research of exact information from different sources in order to deliver the necessary information or to complete files.
- Condense and summarize documentation, extract data and make conclusions regarding the distribution, future use, of corrections and annotations needed.
- Receive and collect, when required, certain sums of money for the issuance of permits or certificates, sale of various documents, etc.; maintain the petty cash.
- Carry out various duties related to the inventory control of equipment and office furniture; consider the needs of users, prepare the requisition forms for supplies and, when necessary, distribute them.
- Realize any activities under his responsibility by operating, if required, certain office equipment such as typewriter, teleprinter, terminal, computer, telephone, radio, calculator, etc.
- Guide and familiarize a few employees assigned to related tasks and verify the work quality.
- Use various office automation equipment, as may be required, to accomplish certain tasks related to the job, using appropriate programming.
- Undertake any other related tasks.
QUALIFICATIONS
Education:
High School Diploma
Experience: 1 year of similar work experience or position
Other:
Fluently bilingual: written and spoken
About Ville de Côte Saint-Luc
The City of Côte Saint-Luc is the most populous municipality on the island of Montreal.
Its sports and recreation programs, 28 parks, and modern library make it an attractive residential community in the west end.
Salary:
$42,361.34 per year
Benefits:
- Employee assistance program
- Onsite parking
Schedule:
- 8 hour shift
- Day shift
- Monday to Friday
Education:
- Secondary School (required)
Language:
- English (required)
- French (required)
Work Location:
One location
More jobs from Ville de Cote Saint-Luc
-
Public Security Agent
Côte Saint-Luc, Canada - 3 days ago
-
Facility Monitor
Montréal, Canada - 1 week ago
-
Sports and Facility Supervisor
Montréal, Canada - 4 weeks ago
-
Préposé(E) à L'accueil, Aux Droits D'entrée Et
Montréal, Canada - 1 hour ago
-
Library Technician
Montréal, Canada - 2 weeks ago
-
Étudiant(E) D'été à La Bibliothèque Publique
Montréal, Canada - 1 week ago