Office Agent - Montréal, Canada - Ville de Cote Saint-Luc

Ville de Cote Saint-Luc

Verified Company

Montréal, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

PRINCIPAL FUNCTION:

The work consists of undertaking, in one or several fields such as the budget, personnel, counter services, files and other activities of administrative and operational support, various duties related to general office work.

Employment Type:
Temporary

Salary and benefits:
According to the collective agreement

Schedule:
Monday to Friday from 8:30am to 4:30pm, Full-time: 35h/week

DETAILS OF POSITION

Maintain registers, indexes, files, organizational charts, etc., draw up tables, lists, etc.; ensure the follow up of expiration date of invoices, statements, reports and other documents and exercising, by these means, administrative and operational controls.
Open, prepare and maintain up-to-date files, coordinate the progress and ensure that files treated contain the backup and necessary information.
Code and index, with the pre-established backup systems, documents and other data; establish, when required, references which permit the tracing of information.
Obtain any documentation relative to the activities; control the movement of this documentation.
Complete, verify or certify various forms, waybills, invoices, requisitions, timesheets, files, equipment tickets, accident reports, exam notebooks, traffic tickets, advice slip, assiduity summaries; maintain property inventory, etc. and ensure their conformity with the rules or instructions.
Prepare, with established data, claims, adjustment statements, notices, etc.
Emit certain licenses, work cards, receipts, etc. and give out certificates and other similar documents after ensuring their conformity with the necessary requirements.
Perform and/or verify, with the aid of established and precise data, the calculations of billings, estimations and work progressions, manpower and material fees, interest, balance with different accounts and invoices.
Compose and verify correspondence and reports pertinent to the activities.
Produce and conduct the research of exact information from different sources in order to deliver the necessary information or to complete files.
Condense and summarize documentation, extract data and make conclusions regarding the distribution, future use, of corrections and annotations needed.
Receive and collect, when required, certain sums of money for the issuance of permits or certificates, sale of various documents, etc.; maintain the petty cash.
Carry out various duties related to the inventory control of equipment and office furniture; consider the needs of users, prepare the requisition forms for supplies and, when necessary, distribute them.
Realize any activities under his responsibility by operating, if required, certain office equipment such as typewriter, teleprinter, terminal, computer, telephone, radio, calculator, etc.
Guide and familiarize a few employees assigned to related tasks and verify the work quality.
Use various office automation equipment, as may be required, to accomplish certain tasks related to the job, using appropriate programming.
Undertake any other related tasks.

N.B. You will be required to submit to a written competency test.

QUALIFICATIONS

Education:
High School Diploma

Experience: 1 year of similar work experience or position

Other:
Fluently bilingual: written and spoken

About Ville de Côte Saint-Luc
The City of Côte Saint-Luc is the most populous municipality on the island of Montreal.

Its sports and recreation programs, 28 parks, and modern library make it an attractive residential community in the west end.

Salary:
$42,361.34 per year

Benefits: