12848 - Human Resources Coordinator - Vancouver, Canada - S.U.C.C.E.S.S.

S.U.C.C.E.S.S.

Verified Company

Vancouver, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

At S.U.C.C.E.S.S., you will be able to grow and develop alongside a diverse team of professionals and enjoy great benefits and perks.

Experience what it is like to join a purpose-driven organization and make meaningful contributions to our community. Explore our amazing new opportunities.

Department:
Corporate Support-Human Resources

Employment Type:
Permanent Full-Time (35 hours per week)

Number of Positions: 1

Job Summary

Acts as the secondary point of contact between the Human Resources Department and employees for basic enquiries related to all HR associated matters and according to established policies, procedures, and guidelines.

Supports the HR Representative in delivering high quality customer service while ensuring smooth and effective communication and prompt response for all HR related queries.

Works autonomously and assists in human resources functions such as administration, benefits, training and development, onboarding, and staff engagement.

Supports the delivery of HR services to operational programs & services and events, including the coordination of logistics and resources.

Reports To:
Senior Human Resources Manager

Key Duties and Responsibilities:

Organizational Support:

Serves as the secondary contact of HR supportrelated matters based on established processes and guidelines
Oversees the HR Support ticketing system, ensuring HR enquiries are resolved or distributed to the correct HR team member for resolution
Provides administrative support in implementing human resources programs and services with established processes and guidelines
Supports the management of HR pages in the internal Portal and external website

Onboarding:

Reviews and ensures compliance of employment documentation
Works with the recruitment team to make sure that all tasks from the HRIS Applicant Tracking System (ATS) are completed prior to onboarding
Supports and backs up the Human Resources Representative in delivering new staff onboarding
Reviews and ensures that the onboarding process is currently updated, including forms, materials and resources

Training & Development:

Supports and/or delivers training to promote organizational awareness on internal policies and procedures and related employment legislation
Supports and or/delivers training on current or new policies and procedures in areas such as benefits and HR Administration

Staff Engagement:

Assists the planning and organization of events to promote staff morale and health & wellness programs
Assists internal committees related to areas such as staff engagement, internal Portal, and performance and quality improvement
Coordinates the HR Newsletter

Administration:

Maintains and updates confidential employee records and filling systems
Administers employment letters, including job offers and employment verification
Ensures data accuracy in HRIS by performing and/or monitoring entries and/or updates relating to new employees and change management
Assesses HRIS procedures and makes recommendations for procedural improvements on effectiveness and efficiency
Administers vacation and absence records
Coordinates with the Accounting Department employee benefits enrollment
Redirects employee inquiries and issues relating to benefits
Creates and submits PO's for Department purchases and vendor contract management
Performs other related duties as assigned by the Senior HR Manager

Education, Training and Experience:

Post-Secondary education specializing in Human Resource Management or suitable combination of education, training and experience.
Minimum of three (3) years of experience in Human Resources, or a combination of education and experience
Experience with HR databases and HRIS systems
CPHR designation an asset or working towards the designation
Previous experience working with nonprofit organizations an asset

Job Skills and Abilities:

Strong oral and written communication skills
Excellent customer service focus
Ability to effectively collaborate in a team environment and able to work independently
Strong organizational and time management skills
Strong interpersonal and problem solving skills
Knowledge of administrative and clerical procedures
Meticulous attention to detail, particularly in maintaining files and records
Analytical skills to conduct research, carry out analysis, and prepare basic statistics
Displays tact, diplomacy, good judgement and use discretion with highly confidential and sensitive employee information

Additional Information:

Criminal Record Check required
Ability to work evenings and weekends as required
Ability to travel to S.U.C.C.E.S.S. locations as required

About S

UCCESS:
S.U.C.C.E.S.S. is a multicultural social services agency and registered charity located on the unceded Coast Salish lands of the xwməθkwəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and Səl̓ílwətaʔ/Selilwitu