Special Projects and Events Coordinator, Victoria - Toronto, Canada - Victoria University

Victoria University
Victoria University
Verified Company
Toronto, Canada

1 week ago

Sophia Lee

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Sophia Lee

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Description
Union (USW Local 1998) Job Opportunity
Office of the Principal, Victoria College


Posting Date:
August 1, 2023


Closing Date:
August 15, 2023


Position Title:
Special Projects and Events Coordinator


Pay Scale Group:
USW Pay Band 10


Department:
Office of the Principal, Victoria College


Salary:
$60,635 - $77,542


Type of Appointment:
Continuing Appointment


Normal Work Schedule:
Full-time - 35 hours a week; Monday to Friday Regular Office Hours


Position Summary:


Under the general supervision of the Principal and the Director of Administration and taking direction from the Directors of the Northrop Frye Centre (NFC) and the Scholars-in-Residence (SiR) program, the Special Projects and Events Coordinator will coordinate the Frye Centre and special projects and events related to the academic programs of Victoria College, including Jackman Scholars-in-Residence.

The individual will be responsible for planning and coordinating regular and occasional events and will assist with communications and other administrative tasks.


Responsibilities:


  • Supports the Director of the NFC regarding scheduling, communications, organizing and publicising events, managing the website, and general administrative duties
  • Organizing NFC events such as guest lectures, seminars, receptions, occasional conferences, and external/visiting Fellows
  • Organizes and facilitates researchoriented and professional development workshops, panel discussions, guest speakers, and communitybuilding activities for the SiR program (online and or inperson)
  • Provides backup support for events sponsored by the Victoria College Principal's Office, such as guest lecturers, colloquia, conferences, celebrations, information/recruitment events, dinners, etc.
  • Prepares cost estimates, prepares, and distributes invitations/maintains guest lists, orders event supplies, processes honoraria, communicates with event sponsors, invitees, and participants
  • Collects and keeps track of receipts and event related expenses; prepares expense reimbursement forms
  • Oversees the work of one work study student assigned to assist with Victoria College events and other Principal's Office duties
  • Other duties as assigned, mainly assisting Principal's Office staff with occasional, seasonal, or special projects

Qualifications Required:

Education
University Degree required; graduate degree is strongly preferred.

Experience
3 years of administrative and events coordination experience and experience with university-level and/or postgraduate research.

Knowledge and experience of the University of Toronto, Victoria College and academic and research activities including the Northrop Frye Centre and Jackman Scholars-in-Residence would be an asset.

Other

  • Must be extremely detail oriented and accurate
  • Excellent project coordination, event management and presentation skills
  • Excellent interpersonal and oral and written communication skills
  • Strong customer service orientation
  • Must be able to multitask
  • Sound judgment under pressure and stress
  • Able to work effectively, both independently and as part of a team

To Apply:

Victoria University thanks all applicants for their interest, however, only those selected for an interview will be contacted.
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