Accounts Payable and Finance Clerk - Ottawa, Canada - John Howard Society of Ottawa

John Howard Society of Ottawa

Verified Company

Ottawa, Canada

3 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Title:
Accounts Payable and Finance Clerk**
Location(s):Carling/Bell St. onsite, with flexibility

Salary:
$44,068 - $50,289 per annum _
based on work experience_

Hours:
Full-time, 35 hours per week

Employer:
John Howard Society of Ottawa

Closing Date:
January 29, 2023

About the environment:

Employees at JHS Ottawa say the organizational culture is supportive, innovative, and focused on creating a caring environment for both clients, and staff.

At JHS Ottawa, you will find an employer that celebrates the uniqueness of each of its staff members and is committed to promoting an engaging working culture where all employees are encouraged to live their strengths and realize their potential.

JHS Ottawa will provide permanent new employees access to a benefit plan, four weeks of vacation annually, a Defined Contribution Pension Plan after the eligibility waiting period, and opportunities for continual learning and development.

About who we support:

Our employees are supporting a diverse client group including youth and adults, all genders, from a wide cross section of social, ethnic, linguistic and cultural backgrounds who are representative of our broader community.

We are accountable to the people we serve by providing the highest quality of service with integrity through the delivery of responsive, innovative and evidence-informed approaches.

About the role:
Responsible for all Accounts Payable processes, as well as administrative tasks associated with the Finance department. Ensures input and timely payment of all vendor invoices. Processed weekly check run and monthly journal entries and reports. Participate and collaborate positively as part of the Central Services team. Resolved collection and invoice discrepancy matters. Meets the expectations of the internal customer.

Responsibilities:

Accounts Payable

Ensure accurate coding (by department and expense codes) and authorization
Process timely payments by cheque and EFT
Balance statements from vendors
Calculate and prepare all monthly agency telephone, internet, cable, utility, tax and other bills
Investigate all discrepancies with invoice totals and work with the company to clean up accounts
Ensure organization, balancing and entering of monthly VISA statements

Bookkeeping

Post journal entries and support reconciliation of accounts, review general ledger discrepancies and prepare monthly financial statements and variance reports for all programs
Review and ensure appropriate use of company credit cards and cell phone charges
Identify opportunities for increased efficiency
Reconcile and resolve discrepancies independently using advanced problemsolving skills
Support the completion of yearly agency audit
Support fiscal budget setting process
File and sort documents (paper and electronically, creating consolidated reports when necessary)

Administration

Clerical duties such as sorting, filing, photocopying, and collating documents
Locate filed materials upon request, ensuring that materials are provided only to authorized users
Order and process requests for gift cards, bus tickets, business cards and cell phones for all programs
Administer and manage inbound and outbound mail, including priority post, packages, courier services, and other correspondence
Receive electronic and telephone inquiries and respond accordingly
Eliminate unnecessary or outdated materials, destroying them or transferring them to inactive storage according to file maintenance and legislative requirements
Balances accuracy and efficiency in work.

Qualifications:

Accounts payable, and general office assistance as required
Managing computerized financial systems, spreadsheets and word processing programs

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Filing, collecting, and organizing documents and information:

Completion of a college program in accounting, bookkeeping or a related field or equivalent practical experience
Knowledge or experience with Xero, Dext, Plooto software considered an asset

You're a fit with our organizational culture, if you mirror our values in the way you work:

You are committed to providing the highest quality of care for your clients, though responsive, innovative, and evidence-informed approaches.
Driven by curiosity, you adapt to achieve the best results for clients/communities you serve.
Celebrating the uniqueness and lived experience of every person is part of your nature, and this conviction creates a sense of belonging, safety, and better outcomes for all.
As a leader, you lead in a way that helps employees live their strengths and reach their potential.
Lead with compassion and care for others, and help JHS build a culture of listening, mutual support, and meaningful connections.

You're a fit with our organizational culture, if you believe: