Admissions Coordinator and Student Advisor - Edmonton, AB TG B

This competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status. · Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton. · Reporting to th ...

Job description

This competition is restricted to internal applicants of the University of Alberta. Please log in to verify your internal candidate status.

Location - This role is hybrid with a mix of remote and in-person. Work primarily takes place at North Campus, Edmonton.

Reporting to the Faculty General Manager, the Admissions Coordinator and Student Advisor is

responsible for the management of Law undergraduate and graduate student services including admissions, enrolment, credit assessment, grade approval, academic standing, course registration, graduation, student records, University of Alberta Calendar information and first year student course enrolment. The incumbent works with the Associate Dean (Graduate Studies) to review and rank eligible graduate students and authorize graduate student registration. This position provides advice on University of Alberta policies and procedures for undergraduate and graduate admissions, and acts as a Law resource to external agencies and individuals on faculty policies and procedures for admission to all Law credit programs. This position is also responsible for compiling and providing statistics on admissions annually and as requested for specific purposes. There is a half-time Admissions Assistant who reports to this position.

Founded in 1912, the Faculty of Law is Western Canada's oldest law school and a national leader in legal education and scholarship. With approximately 525 JD students and a robust graduate program, it is home to four research groups that provide critical insight and policy expertise: the Wahkohtowin Law Governance Lodge, Health Law Institute, Centre for Constitutional Studies, and Alberta Law Reform Institute.

Admissions, Records and Advising (60%)

• Oversees and ensures effectiveness of undergraduate student admissions, responding to admissions inquiries about all Law credit programs from prospective students and advising on complex or non-routine queries about admissions, program requirements and course registration, including Monitoring applications in Slate, and ensuring prospective students have submitted required documentation, which is verified for accuracy and completeness.
• Responsible for admission procedures and ensuring relevant sections of the University Calendar are accurate and up-to-date, processing required changes and advising the Law Leadership Team as necessary.
• Assesses undergraduate coursework and performs GPA calculations along with LSAT scores to determine admissibility.
• Ensures grades are processed accurately and in a timely manner by monitoring electronic grades submitted by instructors for non-compliance with grade distribution in accordance with Law Faculty Council guidelines and sending grades back to instructors to be changed when not compliant. Informs the Vice Dean if compliance issues are not resolved.
• Determines graduation eligibility for undergraduate students, reviews student records for eligibility for academic awards (Dean's List, First Class Standing and Degree with Distinction) and updates student records, ensuring student lists are accurate and collaborating with the Office of the Registrar as required.
• Assesses student records for academic standing, retaining course rankings and class averages for each term, including course failures. Works in collaboration with the Vice Dean to ensure students are notified in writing if required to withdraw from the program and updates student information in PeopleSoft.
• Processes documentation required for academic appeals, advises students on required procedures, provides them with a written record of the remedy or decision of the Appeals Committee, and updates student record after a decision is finalized.
• Works closely with Law Recruitment and Financial Advisor and periodically participates in student recruitment initiatives, including visiting appropriate institutions to promote Law programs.

Graduate Programs (25%)

• First point of contact for prospective students, assessing students for admission, advising and assisting successful applicants with program registration and other requirements including processing grade approval, registration and graduation as well as professional development aspects of students' programs.
• Determines eligibility of applicants to Law graduate programs and assists admitted graduate students with program registration and other requirements and ensures all forms required for final submission of a thesis are complete and correct and required fees are paid.
• Prepares admission evaluation report and files for Law Graduate Committee for a final decision on admissions.

Other Responsibilities (15%)

• Directs work of Admissions Assistant and provides training, coaching and performance appraisal.
• Maintains current and historical data for reporting, decision-making and planning purposes, including compilation of annual and ad hoc statistics and trend analyses, and compiles statistical report for annual
• Admissions Committee report to LFC.
• Maintains statistics on course failure, course rankings, grade distribution and class averages.
• Prepares reports for approval of grades after fall and winter academic terms.
• Schedules and prepares material for JD Admissions. LLM Admissions and Appeals Committees, including agenda and required documents, attends meetings and takes minutes.

• Assists with other annual student events, including Dean's Welcome, Student Orientation and Convocation Lunch.

• Undergraduate degree in an appropriate discipline.

• Three years related experience.
• Numeracy skills to calculate prediction indicators by applying mathematical formulae to GPAs and LSAT scores.
• Excellent interpersonal skills, including cross-cultural sensitivity and the ability to create a rapport with students who may be in distress.
• Experience with relevant University enterprise systems (PeopleSoft - Campus Solutions, Slate, GSMS, Freshservice, EDRMS).
• Proficiency with Microsoft Office (including proficiency using Excel) and Google applications.
• Effective time management to resolve conflicting priorities and meet tight deadlines.
• Strong analytical and problem-solving skills.
• Ability to work independently.
• Experience in a post-secondary student services office is an asset.

Application Instructions

Click "Apply Now" to submit your resume and cover letter as one document.

This position is subject to all applicable terms and conditions of the collective agreement between the Governors of the University of Alberta and the Non-Academic Staff Association (NASA).

This position offers a comprehensive benefits package.

The University of Alberta acknowledges that we are located on Treaty 6 territory, and respects the histories, languages and cultures of First Nations, Métis, Inuit and all FirstPeoples of Canada, whose presence continues to enrich our vibrant community.

The University of Alberta is a community of knowledge seekers, change makers and world shapers who lead with purpose each and every day. We are home to over 14,000 faculty and staff, more than 40,000 students and a growing community of 300,000 alumni worldwide.

Your work will have a meaningful influence on a fascinating cross-section of people - from our students and community members, to our renowned researchers and innovators, making discoveries and generating solutions that make the world healthier, safer, stronger and more just. Learn more.

At the University of Alberta, we are committed to creating an inclusive and accessible hiring process for all candidates. If you require accommodations to participate in the interview process, please let us know at the time of booking your interview and we will make every effort to accommodate your needs.

We thank all applicants for their interest; however, only those individuals selected for an interview will be contacted.

All University employees have a responsibility to foster a workplace that prioritizes safety in all its forms—physical, cultural, and psychological. This is achieved by promoting a safe environment, adhering to all safety laws, policies and procedures, completing all required safety training, identifying hazards and implementing controls, reporting incidents, and contributing to a culture of belonging and respect, while endeavoring to ensure that all colleagues feel valued and safe to express their thoughts, perspectives and concerns.

The University of Alberta is committed to creating a university community where everyone feels valued, barriers to success are removed, and thriving connections are fostered. We welcome applications from all qualified persons. We encourage women, First Nations, Métis and Inuit persons, members of visible minority groups, persons with disabilities, persons of any sexual orientation or gender identity and expression, and all those who may contribute to the further diversification of ideas and the University to apply.

L'Université de l'Alberta s'engage à créer une communauté universitaire où chaque personne se sent valorisée, où les obstacles à la réussite sont éliminés et où des connexions enrichissantes peuvent se développer. Nous accueillons les demandes de toutes les personnes qualifiées. Nous encourageons les femmes; Premières nations, Métis et Inuits; membres des groupes minoritaires visibles; personnes handicapées; personnes de toute orientation sexuelle ou identité et expression de genre; et toutes les personnes qui peuvent contribuer à la diversification des idées et à l'université à postuler.