Administrative Assistant - Nanaimo, Canada - The Salvation Army - Nanaimo New Hope Centre

The Salvation Army - Nanaimo New Hope Centre

Verified Company

Nanaimo, Canada

2 weeks ago

Posted by:

Sophia Lee

beBee Recruiter

Description

Mission and Values:
The Salvation Army is an international Christian church.

Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

Mission Statement

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

Core Values
The Salvation Army Canada and Bermuda has four core values:

Hope:
We give hope through the power of the gospel of Jesus Christ.

Service:
We reach out to support others without discrimination.

Dignity:
We respect and value each other, recognizing everyone's worth.

Stewardship:
We responsibly manage the resources entrusted to us.

Job description:

FUNCTIONS/RESPONSIBILITIES:

Receives administrative calls, messages, guests, mail and deliveries and directs them to appropriate office/s.
Assists the Administration in organizing the office, filing, maintaining, moving and disposing records according to The Salvation Army policies and procedures.
Collects, maintains and protects confidential information.
Circulates general mail and reading materials on managers' incoming trays or offices.
With training and supervision, enters data, updates and organizes electronic files and records; performs research and generates reports on SAMIS, TEM, APT, UltiPro, E-Claim and other database programs that may be assigned.
Counts and reconciles front desk receipts.
Performs bank deposits, cashes petty cash cheques and reconciles the transaction records.
Creates petty cash reimbursement requests and reconciles the requests to the expenses.
Conducts inventory of the vending machines, order supplies and counts the machine money with the Business Manager.
Processes employee expenses, vehicle fuel receipts and visa receipts using TEM.
Checks coding on invoices using Agresso.
Conducts inventory of office supplies and equipment assigned to the Administrative Department and orders replacement when requested and approved by the manager.
Prepares new hire and benefit enrollment packages.
Produces, edits and updates employee business cards and NHC information materials.
Collects, maintains and protects confidential information.
Assists in settingup meeting venues; tidies up and organizes the mezzanine's meeting rooms, storage rooms, staff kitchen and hallway.
Assists in booking meetings; taking, writing and circulating minutes.
Attends to all staff meetings and training seminars related to agency services as required.
Performs other related duties as may be assigned from time to time.

Qualifications and Education requirements:

Must have completed high school with a specialized course up to six months (business or office management, finance, accounting, human resources or any related field is preferred)
Must have at least six months related experience.
Must demonstrate adeptness and trainability in handling various office equipment, tools and gadgets.
Must possess good clerical, organizing, records keeping, typing and data entry skills.
Must possess good numeric and analytical skills with attention to details.
Must be able to multitask, meet deadlines and work in a team environment.
Must be able to follow through and work collaboratively on projectbased assignments.
Must possess good customer service skills.
Must be able to demonstrate flexibility and creativity.
Must be able to understand the barriers faced by the Victoria ARC residents and guests.

NOTE:
This position requires a First Aid Certification. A Federal Government "Enhanced Reliability" Security Clearance and Criminal Record Check is a pre-requisite to employment commencement.

TERMS OF EMPLOYMENT:
Full time, Contract - 6 months.

HOURS PER WEEK: 37.5

SHIFT SCHEDULE:
Monday to Friday, schedule to be finalized upon hire

Job Types:
Full-time, Fixed term contract

Salary:
$19.00-$20.00 per hour

Benefits: